Office Manager

About the Job

Job description

• Oversee office manager duties such as maintenance, mailing, supplies, equipment, bills, errands, and shopping.
• Schedule meetings and appointments efficiently.
• Arrange the office layout and handle stationery and equipment orders.
• Maintain office condition and coordinate repairs with the landlord.
• Collaborate with HR to update and enforce office policies.
• Organize office operations and streamline procedures.
• Coordinate with the IT department for all office equipment needs.
• Manage contract negotiations with vendors and office lease agreements.
• Monitor and maintain the office G&A budget, ensuring accurate reporting.
• Provide general support to visitors and address employee inquiries.
• Liaise with facility management vendors for cleaning, catering, and security services.
• Plan both in-house and off-site activities such as celebrations and conferences.

Job description

• Oversee office manager duties such as maintenance, mailing, supplies, equipment, bills, errands, and shopping.
• Schedule meetings and appointments efficiently.
• Arrange the office layout and handle stationery and equipment orders.
• Maintain office condition and coordinate repairs with the landlord.
• Collaborate with HR to update and enforce office policies.
• Organize office operations and streamline procedures.
• Coordinate with the IT department for all office equipment needs.
• Manage contract negotiations with vendors and office lease agreements.
• Monitor and maintain the office G&A budget, ensuring accurate reporting.
• Provide general support to visitors and address employee inquiries.
• Liaise with facility management vendors for cleaning, catering, and security services.
• Plan both in-house and off-site activities such as celebrations and conferences.

Your Qualification

Skills / Requirements

• Demonstrated experience in office management or related roles.
• Understanding of office administrator responsibilities, systems, and procedures.
• Proficiency in MS Office suite, especially Excel and Outlook.
• Strong time management, multitasking, and prioritization abilities.
• Exceptional attention to detail, problem-solving, and communication skills (FR / Eng).
• Organizational and planning proficiency, with a creative mindset for suggesting improvements.
• High school diploma or vocational training; additional administrative qualifications or hospitality experience advantageous.

Skills / Requirements

• Demonstrated experience in office management or related roles.
• Understanding of office administrator responsibilities, systems, and procedures.
• Proficiency in MS Office suite, especially Excel and Outlook.
• Strong time management, multitasking, and prioritization abilities.
• Exceptional attention to detail, problem-solving, and communication skills (FR / Eng).
• Organizational and planning proficiency, with a creative mindset for suggesting improvements.
• High school diploma or vocational training; additional administrative qualifications or hospitality experience advantageous.

Job Offer

What makes us different?

• The chance to contribute to improving the lives of people in emerging and frontier countries, to work towards supporting the UN Sustainable Development Goals
• A flexible work environment with colleagues from 41 countries
• The opportunity to become part of a growing business that pushes you to excel every day while having a positive impact on others

What makes us different?

• The chance to contribute to improving the lives of people in emerging and frontier countries, to work towards supporting the UN Sustainable Development Goals
• A flexible work environment with colleagues from 41 countries
• The opportunity to become part of a growing business that pushes you to excel every day while having a positive impact on others
Vor 30+ Tagen