Executive assistant Jobs in Binningen

Job tasks

The Administrative Assistant is expected to provide a functional and welcoming environment for all Personalized Health Informatics (PHI) group members, ensuring that all daily operations run smoothly. We are looking for an enthusiastic connector with excellent communication and problem-solving skills.

Responsibilities :

• Provide administrative support, including managing correspondence and agendas, setting up meetings / conference calls and travel arrangements for multiple parties, etc.
• Coordinate and organise group events and meetings, workshops, seminars, trainings, conferences etc.
• Manage PHI’s group operations and facilities, including rental contracts, cleaning services, procurements of goods, IT services etc.
• Execute back-office activities such as processing of invoices and contract management
• Support HR processes (e.g. recruitment, contracts, permits) and assist in the onboarding process for new hires
• Support a productive, inclusive and motivating team environment by developing, implementing and reviewing related policies and procedures

Profile requirements

Essential :

Desirable :

Some travel may be required.

Due to the ongoing collaboration between SIB and the Swiss Academy of Medical Sciences (SAMS) both parties are involved in the recruitment process.