Executive Assistant to CEO – Growing PharmaNonStop Consulting

Executive Assistant to CEO – Basel, Switzerland

Our client is one of the leaders in the pharmaceutical industry, with a strong presence across the globe. Our client maintains high standards of quality and compliance across its operations, ensuring the highest level of excellence in everything they do. Their strong financial performance serves as a testament to their commitment to success and growth.

What does this mean for you?

– Global presence, offering opportunities for personal and professional growth
– Maintains high standards of quality and compliance
– Strong financial performance, ensuring stability and security for our employees

Responsibilities:
– Provide executive assistance to the CEO, managing all aspects of agenda and administration
– Assist with travel planning and expense reimbursement, in line with company policies
– Support the planning and coordination of local and European events
– Collaborate closely with senior members and key stakeholders
– Provide admin support for other colleagues in the office, as required
– Organize interviews on behalf of the CEO and HR team
– Arrange travel and accommodation within Switzerland for senior members of the global company
– Establish and maintain all office protocols, facilities management, and maintenance
– Build relationships with external service providers
– Coordinate repairs, installations, and refurbishments of office and kitchen equipment when necessary
– Assist management with negotiations of office vendors and service providers
– Implement office cost-saving and recycling measures
– Place orders for certain kitchen supplies
– Maintain knowledge of all emergency response plans
– Organize inbound and outbound mail processes and coordinate with local carriers
– Oversee kitchen spaces to ensure proper stocking and orderliness
– Proven “no job too small” attitude

Requirements:
– Successful experience as an executive assistant, working with a demanding executive
– Excellent communication and interpersonal skills, with the ability to develop relationships
– Outstanding ability to prioritize and manage multiple tasks simultaneously
– Ability to remain composed in a fast-paced environment, exercising patience, resilience, sound judgment, and discretion
– High level of integrity
– Flexibility and adaptability, with a proactive and can-do approach
– Proficiency in Microsoft Office
– Energetic and engaged professional, passionate about working with people and exceeding expectations
– Detail-oriented with strong problem-solving skills
– Fluent in English with excellent grammatical skills, fluency in German is required
– Team player

Apply now!

Contact me for more details:

• email address: a.andreenkova@nonstop-recruitment.com
• phone number: + 41 445 08 23 19 – internal 3594

For a confidential discussion about this role, or to apply, then send your CV to a.andreenkova@nonstop-recruitment.com or call me, Angelina Andreenkova, Search Specialist – Life Sciences – Switzerland, at +41 445 082 319 (intern 3594). Please feel free to visit my Linked-in profile to see my references/recommendations.

NonStop is one of the largest and fastest-growing specialised life sciences recruitment companies in Europe. We are proud members of the APSCo life sciences group who ensure we meet the highest quality standards within the recruitment industry. Our offices are located in the UK, Luxembourg, Switzerland, Romania, the US and the Czech Republic and we hold labour leasing licences across Switzerland.