Personal Assistant
Your tasks
- Conduct research and prepare briefing documents or presentations for business initiatives, internal / external meetings, and travel.
- Act as the first point of contact for internal and external stakeholders, managing communications and correspondence (emails, calls, etc.).
- Organize and prioritize executive tasks to ensure deadlines are met.
- Assist with the coordination and tracking of key projects and initiatives.
- Collaborate with various departments to ensure that projects and deadlines are managed efficiently.
- Manage calendars, including scheduling meetings, coordinating travel arrangements, and organizing itineraries.
- Prepare and process expense reports, travel bookings, and ensure necessary approvals are obtained.
- Maintain and organize documentation, ensuring confidentiality and accuracy.
- Manage the filing system, both physical and digital, to ensure data is accessible and secure.
Your profile
- Previous experience of supporting senior executives and working with leadership teams is a must.
- Fluency in English is required. Proficiency in French.
- Comfortable using MS Office Suite. Familiarity with project management software and digital collaboration tools is desirable.
- Exceptional organizational skills with the ability to handle multiple tasks effectively.
- Strong interpersonal and communication skills, with a professional demeanor and the ability to interact with high-profile individuals.
- High attention to detail and accuracy, especially in handling confidential information.
- Problem-solving mindset with the ability to anticipate needs and proactively address issues.
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