Executive Assistant 100% (m/f/d)
- Oversee and maintain a complex executive calendar, ensuring accuracy at all times. Anticipate needs and adjust priorities accordingly.
- Manage incoming calls and handle mail processing efficiently.
- Organize and coordinate meetings (both in-person and virtual), including preparing and distributing relevant materials.
- Attend key meetings, taking minutes and notes for approval. Ensure action items are communicated and followed up with the appropriate stakeholders.
- Collaborate with various stakeholders to ensure timely follow-up on tasks and projects.
- Prepare or assist in the creation of presentations and reports in both English and German.
- Schedule internal and external appointments and manage executive itineraries. Welcome visitors as required.
- Arrange and manage all aspects of business travel, including visa applications, necessary documentation, accommodation, and transportation.
- Plan and organize company events as well as senior leadership team events.
- Prepare expense reports and support expense management.
- Draft and produce correspondence in both English and German.
- Serve as the executive's point of contact for direct reports and external stakeholders.
- Successfully completed a commercial apprenticeship or university degree.
- Further education as Direktionsassistent / in is a plus.
- Several years of experience as an Executive Assistant supporting senior executives.
- Proficiency in English and good level of German, with excellent written communication skills.
- Strong command of MS Office tools and a solid understanding of IT solutions.
- Flexible, proactive, and hands-on work style.
- Resilient, open-minded, and approachable personality.
If you are looking for an exciting opportunity within an international environment, where you will support senior executives at the highest level, we look forward to receiving your application.
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