Executive Assistant (m/f/d)
Description :
Marsh Switzerland is looking for a :
Executive Assistant (Bowring Marsh Zurich)
What can you expect?
Bowring Marsh is the dedicated international placement team for Marsh. We are seeking reliable, motivated and creative people to join our dynamic placement team in Zurich.
What is in it for you?
An opportunity to work with a dynamic, multi-cultural and multi-lingual team
Flexible working hours
Competitive salary
Attractive benefits package (pension, private health care, life insurance)
A-class office in the Zurich city center (next to Tessinerplatz)
We will count on you to :
Act as representative of MD and assist on day-to-day issues
Represent MD while on business trips or non-availability
Manage agenda and email of MD
Coordinate MD’s business trips, meetings and conference calls
Draft internal and external correspondence in English and German
Prepare meetings for the annual RIMS conference (30 min. meetings between min.4 parties from 8am-9pm over the course of 3 days)
Prepare all documentation needed for Board meetings of Marsh AG
Prepare all documentation needed for the annual general shareholders meeting (AGM) of Marsh AG
Organize transportation and accommodation for MD s business trips
Create itineraries for market and client meetings for brokers
Book restaurants and off-site venues for MD’s client and (re)insurer meetings
Book internal conference rooms through reception for MD
If needed : draft invitation letters for clients and retailers during prior to their visit
Assist in the preparation of monthly executive reports for MD
Provide backup support for the Executive Assistant to the CEO of Marsh McLennan Europe during holidays and other absences
Manage Team Assistant and ensure efficient coordination of administrative support within the team
Organize team events
File administrative documentation
Manage compliance reporting : complaints, breaches, lost items etc.
Organize company car maintenance
Act as the first contact person within the company for internal and external queries
Participate in Social Impact Steering Committee
Personal Competencies :
Demonstrates positive, can-do approach
Is responsive and courteous in dealing with internal and external clients
Shows interest and effort in improving service and performance
Understands needs and objectives of internal and external clients and executes accordingly
Is able to liaise with and build relationships with internal and external clients
Has flexibility to adapt different approaches or styles to situations
Seeks ways to streamline and improve processes
Is able to plan, prioritise and complete work within time frame
Demonstrates a high level of discretion and maintains strict confidentiality in handling sensitive information and communications
Is able to work independently and with attention to detail
Is able to interact seamlessly with individuals at all seniority levels, maintaining professionalism and composure
What you need to have :
Further education as Direktionsassistentin or equivalent
Outstanding English and German skills in both oral and written form
Advanced knowledge of Microsoft
Previous work experience in an international environment preferred
If you would like to apply for this position, please send your CV in English.
is the world’s leading insurance broker and risk adviser. With more than 45, colleagues operating in more than countries, Marsh serves commercial and individual clients with data driven risk solutions and advisory services.
Marsh is a business of (NYSE : MMC), the leading global professional services firm in the areas of risk, strategy and people.
With annual revenue of over $23 billion, Marsh McLennan helps clients navigate an increasingly dynamic and complex environment through four market-leading businesses : , , , and .
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