Assistant to Executive Vice President

Your Main Tasks and Responsibilities

• Lead RMS meeting schedule, including organizing single meetings and managing meeting agendas, minutes, and follow-up items (to do list)
• Maintain calendar, manage expenses and perform further administrative tasks for the Business Group Head
• Arrange travel plans, travel agendas and provide support in the case of changes
• Assist with presentations, reports and internal communication. Ensure presentation standards and timelines are followed by the RMS team
• Support the Management Team where needed (e.g. Management Team RMS meetings, visits)
• Global Travel Management for the Rieter group (administration of contracts, administration of travel guidelines, reporting, 3rd level support, execution of improvement projects)
• Act as a focal point of contact for other departments and external stakeholders
• Collaborate with the global executive assistants’ team to ensure successful execution of the group calendar, meetings with the executive team, events and projects
• Plan, lead and manage smaller projects and events
• Handle confidential information professionally

Your Qualifications

• Commercial apprenticeship with a functionally related further education or bachelor’s degree in business administration
• Previous direct executive support of min. 5 years in multinational company in the position as Administrative Assistant, Executive Assistant, or similar
• Experience in other commercial functions is a plus
• Proficient in communication- and office technologies, particularly MS Powerpoint and MS Teams
• Ability to navigate in an international corporate environment
• Experienced with calendar management and travel scheduling and booking
• Ability to write minutes and corresponding to do lists
• Ability to recognize where processes can be improved, and the initiative to improve them
• Strong interpersonal skills and the ability to communicate with all levels and departments within the organization
• Excellent verbal and written language skills in English and German

Your Benefits

• an international working environment
• a lot of self-responsibility
• good development opportunities and fair employment conditions
• a motivated team with mutual respect and strong cooperation
Vor 11 Tagen