Senior Lead Payroll & Time

JOB DESCRIPTION

Job Purpose

• The role heads the Payroll & Time team at our Headquarters in Basel (approx. 800 employees on Payroll)
• The role will focus on the functional / operational lead of all administrational tasks, transactional Payroll-processes and service delivery to our employees, managers and other internal / external stakeholders and includes the disciplinary leadership of currently 1 direct report.
• The role interfaces with all other HR functions and includes project support

Main Tasks and Responsibilities

• Full responsibility for the timely, accurate & compliant monthly payroll processing for our headquarter, including our Executive Management Board as well as Board of Directors
• Manage end-to-end (planning / delegating, prioritizing & executing) all work tasks related to payroll processing in an efficient & effective way
• Leadership and development of direct report(s) - including weekly team meeting / call, TALK Forward conversations etc.
• Ensure that the payroll team acts as point of contact for all compensation, benefits and time & attendance related queries and supports the HR Business Partners and Talent Acquisition Team in general payroll administrative tasks
• Ensure the constant accuracy of employee master data including error-free interface replications and maintenance of relevant master data in SAP SuccessFactors and SAP HCM (Modules : Personal-Administration, Payroll and Time&Attendance) in close collaboration with the HR Shared Services team.
• Recording and processing of all wage-relevant changes as well as any kind of time, absence & quota data in SAP HCM / SAP SuccessFactors
• Handling of Global Mobility cases (Inpats / Expats), including coordination with our external tax service provider as well as our internal Global Mobility Team
• Close collaboration with IT department (system enhancements / RfC’s, testing etc.) as well as our HRSS Team in Basel & Villeret, the Corporate HR-Team and regional teams, as needed
• Contact person for internal and external stakeholders in all payroll and insurance-related matters
• Registration with social insurances, pension fund, withholding taxes and family allowances
• Ensure correct processing of PF, KTG, UVG, MSE, EO, family allowances, etc. including reconciliation of subledgers (in close collaboration with our Finance Accounting team)
• Ensure the correct reflection of social security benefits cases (long-term sickness / accidents / maternity and paternity leave) including calculation, reductions at the end of continued salary payments and recording of the corresponding data in the systems
• Preparation of reports and coordination with the financial accounting / controlling department
• Ownership over all Year-end closing activities (declarations)
• Responsibility for internal & external audits
• Input to HR Budget & Support during personnel cost planning / forecasting of the company
• Administrative tasks related to payroll processing (e.g. employer certification / intermediate earnings, etc.)
• Acts as escalation point for team members, assisting with query resolution and case managing complex calls and queries.

Provides regular operational feedback to Head HR Shared Services

• Input into the further development and roll-out of our HR technology landscape
• Payroll & Time process documentation, continuous improvements of templates / checklists / policies and file storage strategy & implementation (e.

g. SharePoint / Microsoft Teams, SAP SuccessFactors, share drive phase-out)

• Responsibility for ensuring GDPR compliance is continually built into all HR / Payroll operational activities and processes
• Participation in or (Co-) leading of global / regional / local HR-Projects based on the overall Global HR roadmap

Requirements needed

Education

Commercial education with Payroll and / or HR related further education (Social Insurance Specialist, HR Specialist, Payroll Expert) or higher degree in HR Management

Experience

At least 10 years of professional experience within Payroll in a customer focused, multinational business environment;

preferably worked in a Shared Service environment before; preferably at least 2 years’ experience of people management

• Sound knowledge of Swiss social security and tax scheme, international payroll & taxation and Swiss labor law
• Proficient user of HR databases / payroll systems (e.g. SAP SuccessFactors, SAP HCM)
• Proven project experience
• Very good knowledge of MS Office 365
• Fluency in English and German, French knowledge is an advantage

Personal Attributes

• Service / Customer driven mindset paired with high sense for efficient execution, highest quality standards required
• Accountable personality with a structured and pragmatic working style
• Trustworthy, discreet and competent appearance
• Resilient, reliable and future- as well as solution-oriented personality
• Independent and structured way of working
• Capability to work in a matrix environment and with different stakeholder groups (internal & external) with a clear teamwork mindset

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

Employment Type : Full Time

Alternative Locations : Switzerland : Basel

Travel Percentage : 0%

Requisition ID : 14173

Equal Opportunity and Affirmative Action Employer (US applicants only)

Straumann Group is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national origin, age, veteran status, or disability unrelated to job requirements.

Straumann Group will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status.

In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, Straumann Group has developed and maintains an affirmative action program and plan.

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