Administrative Assistant
Job tasks
The Administrative Assistant is expected to provide a functional and welcoming environment for all Personalized Health Informatics (PHI) group members, ensuring that all daily operations run smoothly.
We are looking for an enthusiastic connector with excellent communication and problem-solving skills.
Responsibilities :
- Provide administrative support, including managing correspondence and agendas, setting up meetings / conference calls and travel arrangements for multiple parties, etc.
- Coordinate and organise group events and meetings, workshops, seminars, trainings, conferences etc.
- Manage PHI’s group operations and facilities, including rental contracts, cleaning services, procurements of goods, IT services etc.
- Execute back-office activities such as processing of invoices and contract management
- Support HR processes (e.g. recruitment, contracts, permits) and assist in the onboarding process for new hires
- Support a productive, inclusive and motivating team environment by developing, implementing and reviewing related policies and procedures
Profile requirements
Essential :
- CFC and minimum 5 years of experience in a fast-paced, changing environment or equivalent
- Strong organisational skills, and the ability to multi-task with accuracy and reliability, solid time-management skills with the ability to prioritise tasks
- Ability to work independently and pro-actively
- Proficiency in collaborative electronic tools, office software, and document management
- An understanding of central administrative operations such as Finance, HR and Communications
- Experience working in a scientific / academic environment, preferably in biomedical research
- Fluent in English and German
Desirable :
- Working knowledge of French
- Awareness of the healthcare environment in Switzerland
Some travel may be required.
Due to the ongoing collaboration between SIB and the Swiss Academy of Medical Sciences (SAMS) both parties are involved in the recruitment process.
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