Office Manager & Receptionist for a financial company - Long term contract
Office Manager & Receptionist for a financial company - Long term contract
Are you a recent graduate? Looking for an 80% (monday to Friday, with a shorter day) long-term position? Do you speak both French and English?
Do others describe you as professional, autonomous and proactive? Would you like to find a position with diverse responsibilities and lots of contact?
If so, don't hesitate this opportunity is for you!
About the role
Our client is a company providing legal, accounting and fiduciary services. Proud of their high net worth clients, they are committed to providing a high quality service, starting with the first impression created by their Office Manager.
They are currently looking for an Office Manager to support their Administrative Manager. In this role, you will receive guidance and training before gradually taking on tasks independently.
As the face of the firm, your positivity, good presentation and proactivity will be the keys to your success in this position!
Work tasks
- Reception : Greet visitors, answer phone calls, schedule appointments, and manage meeting room bookings
- Stock Management : Order and manage office supplies, handle recycling, and oversee procurement
- Administrative : Process mail (Post, FedEx), scan and file documents, update calendars and databases, and manage archives
- Liaison : Serve as the point of contact for external service providers, including IT, cleaning services, and others
- Onboarding Setup : Set up new desks, phones, and computers, including configuring relevant software and access for new staff
- Travel and Event Coordination : Organize travel arrangements and events for office members
We are looking for
- Recent graduate (CFC, BBA, or similar degree)
- A first experience as a receptionnist, or administrative assistant would be a plus
- English and French : C1 minimum, Spanish is a plus
- Available monday to Friday, with a shorter day (80%)
- Proficiency in Microsoft Office
To succeed in the role, your personal skills are :
- Optimistic
- Supportive
- Orderly
- Energetic
- Intellectually curious
- Proactive
- Good communication skills
City : Geneva
Job Category : HR / Office / Admin
Extent : Part time, Try&Hire 80% (monday to Friday, with a shorter day) (8 months via AW and permanent contract thereafter)
Start date : Idéalement au 1er octobre, flexible
Type of work : Staffing
Our recruitment process
This recruitment process is handled by Academic Work and it is our client’s wish that all questions regarding the position is directed to Academic Work.
Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase.
Office Manager & Receptionist for a financial company - Long term contract
Office Manager & Receptionist for a financial company - Long term contract. Are you a recent graduate? Looking for an 80% (monday to Friday, with a shorter day) long-term position? Do you speak both French and English? Do others describe you as professional, autonomous and proactive? Would you l...
Cash Credit Specialist for a short term contract (M/W)
We are pleased to be collaborating with an international company, leader on its field, in assisting their recruitment of a Orader to Cash Credit Specialist for a short term contract (6 months)- (M/W). This role is essential for the efficient operation of the order to cash process, managing credit-re...
Long-Term Agreement (LTA) (3 years, remotely, home-based) of Individual Consultant as Fundraising & Communication Specialist, Innovative Finance for Children (IF4C), PFP
Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duti...
Cash Credit Specialist for a short term contract (M/W)
We are pleased to be collaborating with an international company, leader on its field, in assisting their recruitment of a Orader to Cash Credit Specialist for a short term contract (6 months)- (M/W). This role is essential for the efficient operation of the order to cash process, managing credit-re...
People Analytics Data Manager (Fixed-term contract - 6-months)
Ensuring that the team is efficient, enforcing best practices, identifying areas for improvement and building both long-term and ad hoc solutions. We are helping to transform the HR function into a strategic enabler and data-driven organisation by moving from descriptive to predictive and prescripti...
Cash Credit Specialist for a short term contract (M/W)
We are pleased to be collaborating with an international company, leader on its field, in assisting their recruitment of a Orader to Cash Credit Specialist for a short term contract (6 months)- (M/W). This role is essential for the efficient operation of the order to cash process, managing credit-re...
Executive & Office Assistant
The activities of the Executive Assistant will evolve around the business' administrative activities :. Proven professional experience as an office and executive assistant or in a similar position in a fast-growing environment ideally. ...
Executive Assistant F/M/D
Under the supervision of the Head of Administration, The executive assistant plays a key role in ensuring the smooth running of administrative operations and financial processes, while supporting the Direction and contributing to the Survey's overall efficiency. Draft, review and send communications...
Office Manager and Executive Assistant
Office Manager and Executive Assistant. We are looking for an experienced Executive Assistant & Office Manager to join a global business whose Swiss office is based in Lausanne. Office Manager, Executive Assistant or in a comparable function with office management. The role will provide executive-le...
Executive & Office Assistant
A fast-growing and stimulating work-environment|A versatile role in an entrepreneurial teamQualifications will be as followed:Proven professional experience as an office and executive assistant or in a similar position in a fast-growing environment ideallyExcellent communication and interpersonal sk...