Office Manager and Executive Assistant

Office Manager and Executive Assistant

Overview

We are looking for an experienced Executive Assistant & Office Manager to join a global business whose Swiss office is based in Lausanne.

The role will provide executive-level support to the Co-Founder and President as well as providing office and administrative support by overseeing all office and key admin functions across the office.

Main responsibilities

• Extensive diary management, Scheduling meetings, arranging logistics and arranging global business travel for the Co-Founder and President
• Managing expenses
• Supporting the creation of documents and materials in Word, PowerPoint and Excel
• Preparing and maintaining reports and general correspondence
• Arranging conferences and other major meetings across different time zones as well as supporting office based events
• Overseeing and supporting all administrative duties in the office and ensure that office is operating smoothly
• Managing office supplies inventory, vendors and service providers
• Coordinating internally and with third party service providers and local authorities as may be required from time to time This could include our insurers, auditors, accountants etc
• Ad hoc general administrative assistance

Your skills:

• 5+ years of experience as an Office Manager, Executive Assistant or in a comparable function with office management
• Excellent attention to detail
• Strong communication skills, both written and verbal
• Strong interpersonal skills, with a proven ability to develop strong working relationships across all levels and regions of the business
• Professional and discrete
• Proven experience of managing a busy work load with the ability to prioritise, strong organizational and time management skills
• Fluent in English and French
• University degree or relevant role and industry experience

For this position, we can only consider Swiss nationals or professionals possessing a valid EU passport or an existing Swiss permit.

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