Back Office Analyst - Internship

Profil du candidat

• You are currently in a Master in Accounting / Finance / Economics / Mathematics / Business Management.
• You are be able to work within a team but also individually when necessary.
• This position also requires the candidate to be proactive and reliable.
• Numerate and abilities to work under pressure.
• Knowledge of energy commodity markets.
• European languages desirable. English is mandatory
• A tri-partite internship agreement is mandatory

At TotalEnergies, we believe that our employees’ fulfilment has its roots in the wealth of the experiences they are offered.

We are an equal opportunity employer committed to respecting diversity and inclusion in the workplace. Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, military status, age, marital status, sexual orientation, gender identity, genetic information or any other protected group status.

Candidates with disabilities are encouraged to apply. We will provide necessary accommodations upon request.

Activités

Start date : Q1 2024 We are offering an internship for someone who intends to be involved in a challenging Back Office environment, as well as project related activities.

About us : TotalEnergies has developed a strong expertise in oil and biofuels, natural gas and electricity trading. Trading entities are based in Geneva, Paris, Houston and Singapore.

TotalEnergies installed its European trading hub across in Geneva, which now bring together very large teams around trading activities : TotalEnergies Trading & Shipping (T&S) and TotalEnergies Gas and Power (TGP).

TotalEnergies Gas and Power (TGP) is the trading arm of TotalEnergies in the field of low carbon energies. As such, it operates in fast-evolving market dynamics influenced by internal and external factors that require constant adaptation and evolution.

The Trading division in Geneva is responsible for optimising the purchase & sales portfolios of gas, electricity, CO2 emissions, dry bulk, and LNG in all recognised markets worldwide, in compliance with the Company trading guidelines.

In such context, TGP helps to ensure growth and profitability to a key segment of the business in order to reach the objective of Carbon Neutrality by 2050.

Your Mission The Junior Back Office Analyst reports to the Global Back Office Manager in Geneva Work as part of a global team, supporting the trading functions in Geneva, Houston and Singapore Global Back Office team of around 30 people (including Supervisor and Managers) The Back Office team forms part of the Risk Control team working alongside the Middle Office and Trading Systems teams. What you will do Financial

• The Back office processes 250,000 confirmations and 35,000 invoices and payments every year
• The counterparties of the Trading Division includes upstream and downstream affiliates and all the main Energy companies in Europe, US, Middle East and Asia, including clearing houses representing more than 12.9 billion USD turnover

Non-Financial

• Work in the Back-Office operations in Geneva, which as part of the Global Risk Control includes TGPL, TGPA and TGPNA activities.
• Work autonomously on all Back Office operations in Geneva including Gas, Power, Dry and LNG products while reporting to the Back Office Manager in Geneva.
• Responsible for ensuring all payment and invoices are processed on time and according to their legal agreements.
• Confirmations and settlements of daily executed trades, regular pricing and volume adjustments
• Ongoing onboarding of new Counterparts
• Support and testing on system developments
• Regular internal & external audits, and regulatory obligations.

Activities :

• Assist in managing a portfolio of trading counterparts;
• Check traders supply accurate deal-sheets / electronic download reports for trades validated within our in-house’ trading system, (the BOOK);
• Ensure that accurate trading information is represented within the BOOK by confirming deals with counterparts on a daily basis;
• Reconcile counterpart / pipeline invoices against the BOOK;
• Send invoices to counterparts without exceeding deadlines set within the industry as well as contractually;
• Submit payment instructions to finance in a timely manner allowing them to comply with contractual payment dates;
• Assist internally to Back Office related queries, from internal and external counterparties in a timely fashion;
• Participate in team and individual projects delegated by the Global Back Office Manager;
• When needed, help with the overall team responsibilities and goals including assisting with general Back Office duties including : emailing, archiving and filing when needed;
• Daily reconciliation of the Exchange Position;
• ECM (electronic confirmations) Check daily to ensure all trades have matched;
• Collect and check brokers confirmations against the BOOK contents each day;
• Check and distribute all the confirmations produced by the BOOK Confirmation Module to counterparties;
• Check all incoming confirmations (both third-party and returned Total confirmations) and record these against the BOOK using the Confirmation Module;
• Chase all outstanding confirmations on a daily basis;Update the book with actual deliveries when this alters from the contractual volume

Accountabilities :

• Accurate and timely processing of confirmations and invoicing / payments of all transactions; - Ensuring all entries within the trading book are correct.
• Daily checks on open positions and deal transactions brokers, exchanges & clearers
• Effective communications with numerous internal and external parties to ensure timely resolutions to problems and queries.

Contexte et environnement

Our Culture : We are committed to meet the energy needs of a growing population and we are committed to the energy transition.

The volatility of the energy trading markets requires excellence in risk management and a culture of innovation. We are fully embracing the digital revolution.

Our people flourish in an environment that promotes expertise, entrepreneurship spirit, agility and a purpose-driven culture, generating boundless opportunities to learn, grow and achieve collaborative success.

Reinforcing the competencies of our people is a key pillar of our culture : we train our people to ensure their development and we pledge to encourage safety in all our actions.

We look for passion, ambition and open-mindedness. While we evolve in a demanding industry that requests to be always on the edge, we cultivate a friendly workplace where our people feel good, where team spirit and respect guide our daily routine, where the diversity of our people and their skills create a nourishing experience for all of us.