Back Office Analyst

Profil du candidat

• The ideal candidate should have a master’s degree, ideally with 1-2 years’ experience within a Back Office / Market Operations environment
• Strong analytical and problem solving skills
• Interest in learning new skills in a complex and changing environment, adaptability to change
• High degree of accuracy and efficiency under set deadlines in a pressurised environment
• High levels of numeracy and computer literacy, with excellent communication skills
• Being able to work autonomously as well as part of a team is essential. Good interpersonal skills
• Knowledge of energy commodity markets is highly desirable
• Being fluent in English is essential and European languages are desirable
• Good programming skills (Python or VBA)
• High levels of flexibility with regard working hours
• Strong drive to improve processes and systems

At TotalEnergies, we believe that our employees’ fulfilment has its roots in the wealth of the experiences they are offered.

We are an equal opportunity employer committed to respecting diversity and inclusion in the workplace.

Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, military status, age, marital status, sexual orientation, gender.

Candidates with disabilities are encouraged to apply. We will provide necessary accommodations upon request.

Activités

About us :

TotalEnergies has developed a strong expertise in oil and biofuels, natural gas and electricity trading. Trading entities are based in Geneva, Paris, Houston and Singapore.

TotalEnergies installed its European trading hub across in Geneva, which now bring together very large teams around trading activities : TotalEnergies Trading & Shipping (T&S) and TotalEnergies Gas and Power (TGP).

TotalEnergies Gas and Power (TGP) is the trading arm of TotalEnergies in the field of low carbon energies. As such, it operates in fast-evolving market dynamics influenced by internal and external factors that require constant adaptation and evolution.

The Trading division in Geneva is responsible for optimising the purchase & sales portfolios of gas, electricity, CO2 emissions, dry bulk, and LNG in all recognised markets worldwide, in compliance with the Company trading guidelines.

In such context, TGP helps to ensure growth and profitability to a key segment of the business in order to reach the objective of Carbon Neutrality by 2050.

Our Culture :

We are committed to meet the energy needs of a growing population and we are committed to the energy transition. The volatility of the energy trading markets requires excellence in risk management and a culture of innovation.

We are fully embracing the digital revolution.

Our people flourish in an environment that promotes expertise, entrepreneurship spirit, agility and a purpose-driven culture, generating boundless opportunities to learn, grow and achieve collaborative success.

Reinforcing the competencies of our people is a key pillar of our culture : we train our people to ensure their development and we pledge to encourage safety in all our actions.

We look for passion, ambition and open-mindedness. While we evolve in a demanding industry that requests to be always on the edge, we cultivate a friendly workplace where our people feel good, where team spirit and respect guide our daily routine, where the diversity of our people and their skills create a nourishing experience for all of us.

Job Dimension

As part of the Global Trading Support organisation, the team is an integral part of the trading floor based in Geneva and is also supporting the trading functions in Houston and Singapore.

Key responsibilities include deal confirmations, position validation, invoicing, payments and contract management. These processes are key to the commerciality of deals transacted by the Front Office teams.

Strong attention to detail and a high degree of accuracy are essential skills in an environment where an error can have both financial and reputational ramifications.

Strong drive to improve processes and systems is necessary alongside good IT skills (excel / VBA / Python). You may be expected to develop new tools to secure and optimize the process and build new reports adapted to the business evolutions.

What you will do :

• Manage a portfolio of trading counterparts
• Ensure that accurate trading information is represented within our in-house’ trading system (the BOOK) by confirming deals with counterparts and brokers on a daily basis
• Daily reconciliation on open positions and deal transactions on exchanges & clearers
• Send invoices to counterparts within industry or contractual deadlines
• Submit payment instructions to finance in a timely manner to comply with contractual payment dates
• Reconcile counterpart / TSO invoices against the BOOK
• Assist the Accounting team with accruals, aged debt reporting and resolution
• Effective communications with numerous internal and external parties to ensure timely resolutions to problems and queries
• Contribute to the overall team responsibilities and goals including assisting with the team’s general duties such as emailing, archiving and filing
• Participate in team and individual projects delegated by the Global Back Office Manager
• Support, identify, and assist in implementing process & systems improvement, from system testing and implementations to desk level process
• Identify and communicate operational risk, define risk mitigating measures and priorities

Contexte et environnement

The fast paced trading environment requires the jobholder to be able to work both autonomously and as part of a team. The position requires strong communication skills within the team, externally and with other departments within the organisation.

Both industry and contractual deadlines need to be respected to meet all of the company’s obligations. Reconciliation of discrepancies and resolution of counterpart issues requires the jobholder to be able to seek out information necessary for problem solving.

Reporting and monitoring obligations per the Dodd-Frank Act, EMIR, Sarbanes-Oxley Act and to comply with other rules & regulations require diligence and attention to detail.

The Back Office Analyst is part of the Global Trading Support team involving Houston, Geneva, and Singapore. The Market Operations Analyst works closely with Front Office, Operations, Middle Office, Energy Data Management, Legal & Compliance, Credit, Treasury, Trading Accounting, IT teams.

The team works across locations and product types including natural gas, NGL, LPG, shale gas, LNG, power and emissions products.