Experienced Executive Assistant (m/f/d) 80-100%
- Manage a very active calendar including contradictory requests and time zone differences
- React to calendar changes and liaise with relevant parties to find alternative solutions
- Schedule business meetings and conference calls with multiple stakeholders around the Globe
- Ensure that meetings are well prepared, supporting documents are ready, and your superior has been briefed on the most important topics
- Arrange complex travel arrangements and respond to any last-minute travel issues such as cancellations.
- Organize offsite events in Switzerland or abroad, possibility of joining some of them
- Handle expenses and invoices on a timely manner
- Manage inbox, filter phone calls, and prioritize the requests
- Review and prepare miscellaneous reports, presentations, and documents
- Support with the creation of presentations and internal communication
- File documents in an efficient manner while ensuring absolute data confidentiality
- Support with project work, depending on capacity and need
- Completed Commercial education
- 5-10 years working experience in a similar role
- Previous experience within large organisations as well as multicultural and dynamic environments
- Business fluency in English, German skills are a big plus
- Proficiency in MS Office, especially PowerPoint
- Outstanding communication and presentation skills
- High level of service and quality
- Fast thinker with a proven ability to multitask, coordinate and prioritize
- Well organized, structured and highly autonomous way of working
- High degree of tact and discretion
- Capability to foresee problems and to prevent them
- Skilled to take the ownership and deal with ambiguity
Are you looking for a trust relationship with your supervisor within a demanding and challenging environment? Providing first-class general administrative support is your true passion?
Then, apply online now!
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Manage a very active calendar including contradictory requests and time zone differences.React to calendar changes and liaise with relevant parties to find alternative solutions.Schedule business meetings and conference calls with multiple stakeholders around the Globe.Ensure that meetings are well ...
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