Sr. Executive Assistant to the CEO (m/f/d) 100%

• Manage and continuously optimise a busy and evolving executive calendar, coordinating internal meetings, external appointments, board-related activities, and key strategic engagements across different regions and time zones.
• Arrange and oversee detailed international travel plans, including flights, hotel bookings, visa requirements, ground transportation, and contingency measures. Anticipate challenges and ensure travel schedules run smoothly and efficiently.
• Prepare daily agendas, briefing materials, meeting documentation, and relevant background information to support effective decision-making.
• Coordinate executive and leadership meetings, including agenda preparation, meeting logistics, documentation of key discussions, and follow-up on action items.
• Draft, edit, and review sensitive correspondence, presentations, and reports while acting as a central point of contact for executive communications.
• Support and drive strategic initiatives and ad hoc projects, ensuring deadlines are met and objectives remain aligned with business priorities.
• Develop strong working relationships with internal teams and external partners to facilitate efficient collaboration and communication.
• Oversee administrative activities within the CEO's office, including budget monitoring, process coordination, and cross-functional support.

We are looking for a highly professional and flexible Executive Assistant with extensive experience supporting a CEO within a dynamic international environment.

Your Profile:

• Degree in Business Administration or a comparable qualification
• Minimum 8 years of experience supporting C-suite leaders, ideally at CEO level, within a multinational organisation
• Solid experience managing complex calendars and international travel logistics across multiple regions
• Outstanding organisational, coordination, and project management capabilities
• Strong sense of discretion, professionalism, and emotional intelligence
• Fluent English skills; additional languages would be advantageous
• Advanced proficiency with Microsoft Office applications and modern collaboration tools
• Highly proactive, flexible, and solution-focused approach to work

• A visible and influential role supporting executive leadership at the highest level
• Direct exposure to strategic business decisions within a global organisation
• An engaging, collaborative, and supportive working environment
• Attractive salary package and comprehensive benefits
• Zug-based office location with hybrid working options and occasional travel requirements

For a confidential discussion regarding this opportunity, please submit your application using the link below. Due to the volume of applications, only shortlisted candidates will be contacted.