Event Manager

The Life Science Career Network CTC are specialised industry experts who can help companies source the best talent and provide reliable HR and consulting services.

For our client, an International Pharma company based in the Basel area, Switzerland, we are looking for a

Event Manager (focus Clin Ops) (6162)

in a contractor setting for intially 12 months, possibly extendable.

Resposibilities & tasks

• Set up meeting planning for Investigator Meetings and big scale events
• Continuously improve meetings / events policy, processes, and guidelines
• Plan, coordinate and execute national and international Meetings for Clinical Development (e.g. choosing locations, sourcing accommodation, arranging equipment, booking space requirements, choosing vendors, selecting menus, arranging transportation for attendees)
• Oversee, compile, assess and control budgets for all meetings (excl meetings planned and executed by agencies)
• Assist teams with planning and forecasting worldwide big scale meetings
• Establish state-of-the-art contracts with third party suppliers (e.g. hotels, agencies, promotional material suppliers etc.

to obtain / negotiate best possible rates and conditions) in collaboration with procurement

• Perform venue site inspections when needed
• Be challenger and supervisor on site of quality adherence of all external service providers
• Drives the Meetings ensuring that they are compliant with the Pharmaceutical Industry guidelines and client's compliance
• troubleshooting should any problems or issues arise during the planning or the course of the meetings and events

Requirements

• Proven record of successfully planning and managing global events within international pharmaceutical companies including liaising with the industry, vendor selection and management
• Negotiation skills when looking for the best price from venues, suppliers, and contractors
• Detail-orientated. Good organizational, communication, and interpersonal skills
• Ability to manage budgets
• Ability to work with people on different hierarchical levels and to establish fruitful working relationships
• Fluency in English (written and spoken is essential), other languages are an advantage
• Training and / or experience in Plain Language Summary writing
• Able to coordinate, multitask and problem solve to the highest degree
• Excellent time-management skills with the ability to work under pressure and independently in accordance with the Function’s priorities and timelines.
• Ability to work proactively; must be able to take initiative
• A problem-solving approach with the ability to suggest and implement new processes
• Trustworthy person with a positive attitude, flexible, dynamic, who thrives in a constantly changing environment
• Ability to recognize confidential information and maintain strict confidentiality of restricted information.

Interested? Contact me!