Executive Assistant (temporary)
Responsibilities
- Scheduling and coordinating appointments, meetings, conferences, and conference calls
- Arranging domestic and international travel for team members
- Organizing small events, roadshows for clients, and internal offsites / events
- Coordinating on-site visits and field trips for clients
- Managing team expense reports, processing invoices, and handling reclaims
- Providing administrative support and diary management for Co-Heads and the Leadership team
- General office tasks and administrative support, including office supply management and marketing giveaways
- Collaborating with administrative assistants in Switzerland, sharing best practices, and implementing agreed changes as needed
- Preparing internal reports for management / Board of Directors, maintaining business figures and pipeline, working closely with the Finance team, and supporting projects, business plans, internal and external audits
- Assisting with HR-related tasks such as onboarding / offboarding team members and managing absence planning
Skills
- Native German speaker, proficient in English, with French as an added advantage.
- Strong Teamwork and initiative
- Ability to interact effectively with all levels of management, employees, clients, and high-profile external parties
- Excellent service orientation
- Ability to multitask and thrive in a fast-paced international environment
- Strong problem-solving and analytical skills, with the ability to prioritize effectively
- Proficient in MS Office with knowledge of Microsoft Dynamics 365 as a plus
- Entrepreneurial mindset, eager to take on additional responsibilities quickly
Executive Assistant (temporary)
Collaborating with administrative assistants in Switzerland, sharing best practices, and implementing agreed changes as needed. ...
Executive Assistant (temporary)
Collaborating with administrative assistants in Switzerland, sharing best practices, and implementing agreed changes as needed. ...
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