Spa Offres d'emploi - Mies, VD

The UK Mission to the UN & WTO in Geneva represents the interests and policies of the UK at many international organisations in Geneva and is recruiting a highly motivated Visits and Events Intern.

The UK Mission in Geneva prioritises dignity and respect at work. We value respect, inclusiveness, empowerment, teamwork and kindness.

Please be aware that you will only be able to apply to vacancies for this position is through this link - https : / / fco.tal.net / vx / appcentre-ext / brand-2 / spa-1 / tmpwid-d7d5_6b54c256-a86f-4bdb-b2be-b2da88522bda / candidate / so / pm / 4 / pl / 1 / opp / 26281-Visits-Events-Intern-UK-Mission-to-the-UN-CHEG26-018 / en-GB. Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

Visits & Events Intern, UK Mission to the UN (CHEG26.018)

The UK Mission works with the full spectrum of multilateral organisations / agencies in Geneva on issues including human rights, global health, trade & economic issues, humanitarian and more. This internship offers the opportunity to deliver a range of events for the Ambassador and wider Mission, as well as working on official visits.

Events are a core part of our diplomatic tradecraft : we use them to build relationships and deliver on UK priorities. If successful, you will become an expert in diplomatic protocol. We also encourage our interns to come forward with creative ideas so that we can diversify the types of events we host.

Supporting the Visits and Events Officer, this internship is an unrivalled opportunity to be at the centre of a busy multilateral Mission and to learn from senior diplomats.

Roles and responsibilities :

Event management :

You will work on everything from small dinners and lunches to large receptions and themed soft power events. You will assist in leading the organisation of our flagship event – the King’s Birthday Party in Geneva with attendance of up to 800 guests. Main tasks will include :

• Weekly events planning meetings with the Ambassador’s Private Office and the Residence Manager;
• Preparing and managing guest lists;
• Booking and providing instructions to security guards;
• Creating and sending out invitations using events software and design tools such as Canva;
• Overseeing diplomatic protocol : creating seating plans, printing menu cards and name cards, meeting and greeting guests on site;
• Advising all staff on diplomatic protocol through meetings, presentations and written guidelines;
• Following up with and providing information to guests, other Geneva-based permanent missions and international organisations, internal policy leads and external providers through both written and spoken communication;
• Creating analytical data reports that contribute to the Mission objectives and help steer the Ambassador’s decision making;
• Negotiating contracts and preferential rates with hotels, making bookings with local restaurants;
• Updating venue and restaurant guidelines and advising policy leads on suitable venues;
• Database management.

Visit management :

Our ideal candidate shows :

Nice to have :

Required behaviours : Changing and Improving, Delivering at Pace, Managing a Quality Service, Working Together

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