Operations coordinator Jobs in Genf

Purpose of the RoleThe Business Assistant will provide a combination of executive support, business coordination, project management, and operational assistance to senior leaders and their teams.

The role requires a proactive individual who can anticipate needs, manage multiple priorities simultaneously, and confidently interact with stakeholders at various levels of an organization.

Key ResponsibilitiesExecutive & Business Support

• Act as a trusted partner to senior leaders, helping to maximize their effectiveness and efficiency.
• Manage complex calendars, scheduling priorities, and meeting coordination.
• Prepare briefing materials, presentations, reports, and executive communications.
• Support follow-up on key decisions and action items.
• Coordinate leadership meetings and ensure timely execution of agreed deliverables.

Project & Strategic Coordination

• Support the planning and execution of strategic initiatives and special projects.
• Track milestones, risks, deliverables, and action plans across multiple workstreams.
• Coordinate inputs from different teams and stakeholders.
• Conduct research and prepare concise analyses, summaries, and recommendations.
• Contribute to the preparation of materials for executive discussions and decision-making.

Stakeholder & Relationship Management

• Coordinate interactions with internal and external stakeholders.
• Prepare briefing packages ahead of meetings and events.
• Support the organization of workshops, leadership meetings, and strategic events.
• Ensure timely follow-up on commitments and stakeholder requests.

Business Operations

• Support budget tracking, monitoring, and reporting activities.
• Assist with planning cycles, forecasting exercises, and operational reviews.
• Monitor key administrative and operational processes.
• Contribute to process improvements aimed at increasing team efficiency and effectiveness.

Travel & Logistics

• Coordinate domestic and international travel arrangements.
• Prepare mission briefings and travel documentation.
• Support logistics for conferences, workshops, and leadership engagements.

Continuous Improvement & Special Assignments

• Identify opportunities to improve ways of working and operational processes.
• Take ownership of ad hoc projects and assignments.
• Contribute to building a positive, collaborative, and high-performing team culture.

Education

• Bachelor's degree or equivalent experience in Business Administration, International Relations, Economics, Communications, Management, or a related field.
• Recent graduates with strong relevant experience are encouraged to apply.

Experience

• Min 2 years of experience in business support, executive assistance, consulting, project coordination, operations, or a similar role.
• Experience supporting senior stakeholders in an international or corporate environment is an asset.
• Demonstrated ability to manage multiple priorities in a fast-paced setting.
• Exposure to project management, budgeting, or business operations is desirable.

What We Are Looking ForMore than a traditional assistant profile, we are looking for someone who is:

• Smart, curious, and eager to learn.
• Proactive and solutions-oriented.
• Comfortable operating with a high degree of autonomy.
• Able to connect the dots and anticipate needs.
• Confident interacting with senior stakeholders.
• Highly organized without losing sight of the bigger picture.
• Interested in growing into broader business, project, or operational responsibilities over time.

Skills & Competencies

• Excellent written and verbal communication skills in English.
• Strong analytical and problem-solving abilities.
• Excellent organizational and project coordination skills.
• Strong interpersonal and stakeholder management capabilities.
• Ability to exercise sound judgment and maintain confidentiality.
• Proficiency in Microsoft Office Suite and digital collaboration tools.
• High attention to detail combined with a pragmatic and execution-focused mindset.

This 16-month assignment offers a unique opportunity to gain direct exposure to senior leadership, contribute to meaningful strategic initiatives, and build a broad set of business, operational, and project management skills in an international environment. It is particularly suited to candidates seeking a stepping stone toward future roles in business operations, project management, strategy, communications, or leadership support.