Gallery assistant Jobs in Basel

EINFÜHRUNG :

Flexsis is part of the Interiman Group, one of the leading providers of personnel services in Switzerland. Thanks to our solid expertise and the competences within the Interiman Group, we offer tailor-made solutions in personnel consulting.

For our client F. Hoffmann - La Roche in Basel , we are looking for a motivated and reliable (m / f / d)

Administrative Assistant 100m

AUFGABENBESCHREIBUNG :

• Supports assigned leaders and teams with a variety of advanced and complex administrative and operational activities including but not limited to scheduling and coordinating onsite / offsite meetings and / or events
• Manage the agenda of the leader(s), according to best practice time management principles and coordinates domestic / international travel and conference calls
• Manage Intranet and gDrives and assists with filing and organization of information
• Provides support on editing and formatting executive-level presentations and reports
• Serves as the “go-to-person” for general operational or administrative inquiries, requiring exceptional knowledge of departmental and organizational policies and procedures
• Supports the training and onboarding of new staff in administrative processes, systems, practices and tools as well as supports project work, planning and organization of meetings and events
• Partners with other personal assistants and team members on a routine basis and provides backup support to leadership, demonstrating flexibility, adaptability and positive demeanor in the face of change; provides backup support to teams outside of own work area and across functions, as necessary
• Promotes new ways of working, improvements in work processes and fosters an exchange of ideas and support among colleagues

ERFORDERLICHES PROFIL :

Commercial diploma or equivalent qualification

Min. 5 years extensive administrative assistance experience, including executive support

Proficient in navigating resources and contacts efficiently and proven track record in handling highly confidential information effective, furthermore eagerness to learn, problem-solve, and contribute to business success and the community

Tech-savvy and adaptable to new digital tools and Proficiency in Google Workspace / Suite and MS Office

Strong relationship-building skills and excellent verbal and written communication skills, fluency in English

Strong partnering, negotiation, influencing and interpersonal skills and strong organizational and planning skills with attention to detail

You enjoy working with a global team, are flexible and also available as needed outside of normal working hours

Nice to have :

German

Start date : asap

Planned duration : 10-12 months

Remote / Home Office : max. 1 day

Criminal record extract required : yes

Are you interested and would you like to seize this opportunity? Then we should definitely get to know each other! Simply click on "Apply now" and we look forward to receiving your complete application documents.