Office Assistant & Receptionist 100%
We have been commissioned by our pharmaceutical client in Basel to search for a
Receptionist & Administrative Assistant
This is a long-term temporary position with the option for permanent employment.
Tasks :
- Offer general assistance to guests
- Manage the processes for incoming and outgoing mail, handle deliveries, and coordinate with local delivery services
- Provide administrative assistance to colleagues in the office as needed
- Arrange interviews or meetings
- Coordinate travel and accommodation arrangements within Switzerland for senior members of the global organization
- Collaborate with executive and senior administrative assistants to address requests and inquiries from senior managers
- Manage and order office and kitchen supplies, organize catering for group meetings, and occasionally run errands (e.g., for lunch or kitchen supplies)
- Supervise kitchen areas to ensure they are well-stocked and tidy
- Serve as the contact point for external service providers related to building maintenance (cleaning, repairs, etc.)
- Plan and oversee repairs, installations, and upgrades of office and kitchen equipment as required
- Assist management in negotiating with office vendors and service providers, and implement cost-saving and recycling initiatives
- Develop and uphold office protocols, facilities management, and maintenance procedures
- Support the organization and coordination of local and European events
- Develop and maintain emergency response plans
Requirements
- Previous experience in office management and reception in an international and multi-cultural environment would be of advantage
- Fluent in English and German
- Very good Microsoft Office skills
- Strong organizational- and excellent interpersonal skills & with strong customer focus
- Demonstrates flexibility and adaptability with a proactive, positive mindset
Don't miss this opportunity and apply today! Your contact : Andrea Alfonsi, [email protected]
Branche : Pharma-Industrie
Funktion : Administration / Lohn- und Gehaltsabrechnung
Führungsperson : Nein
Anstellungsart : Temporäre Arbeit
Karrierestufe : Angestellte / r
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