Executive Assistant

Intro Executive Assistant The Botnar Institute of Immune Engineering (BIIE) is a non-profit research institute focusing on developing translational solutions for treatment, prevention and diagnostics of diseases relevant in global child & adolescent health.

We are seeking a highly organized and proactive Executive Assistant to support our executive team and manage various projects within the institute.

The ideal candidate will have a detail-oriented approach, excellent communication skills, and the ability to multitask effectively in a fast-paced environment.

This role demands a high level of professionalism and a basic understanding of research & development activities in the biotechnology sector.

Tasks The key responsibilities of the Executive Assistant : Provide administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements.

Serve as the primary point of contact between the executives and internal / external clients, including stakeholders in the scientific community.

Prepare and edit scientific and business correspondence, communications, presentations, and other documents. Facilitate project meetings, including preparing agendas, taking minutes, and following up on action items, with attention to scientific details and project objectives.

Support the development and implementation of efficient project management processes and systems Assist in the preparation of reports and analysis regarding project status, research outcomes, and scientific developments.

Handle confidential information related to research, patents, and intellectual property with discretion and integrity. Perform ad-hoc tasks and projects as assigned, with a willingness to engage deeply in the institute’s challenges and opportunities.

Requirements Core skills and experience expected from the Executive Assistant : Bachelor's degree in Business Administration, Project Management, or related field.

Proven experience as an Executive Assistant, Project Assistant, or similar role. Strong organizational and project management skills, with the ability to prioritize tasks and manage time effectively in a research-driven environment.

Excellent written and verbal communication skills. Fluency in spoken and written German and English. Proficiency in Microsoft Office Suite, project management software, and familiarity with scientific databases and research tools.

Ability to work independently and as part of a team in a collaborative scientific environment. Attention to detail and problem-solving skills, with a proactive approach to overcoming research and project challenges.

Closing The Botnar Institute of Immune Engineering (BIIE) is a newly founded non-profit research organization aiming to become a world leading research institute for the advanced study of immunological systems with a mission to develop translational solutions for the diagnosis, treatment and prevention of disease.

The scientific foundation of the BIIE and the broader field of Immune Engineering is based on the intersection of three interdisciplinary subdomains : (i) systems immunology, (ii) synthetic immunology and (iii) computational immunology.

The BIIE will serve as a hub for multidisciplinary science, by uniting people with diverse expertise in immunology, biomedicine, bioengineering, systems and synthetic biology, computational biology, artificial intelligence and machine learning.

As part of the mission of BIIE to make a lasting impact, it will dedicate significant efforts in training early-stage researchers in this unique multidisciplinary environment, thus enabling them to become future leaders in Immune Engineering.