Executive Assistant

Responsibilities

• Liaison with Internal Stakeholders : Collaborate with internal teams such as compliance, legal, and finance to facilitate seamless operations.
• Calendar Management : Efficiently manage the calendars, scheduling meetings, appointments, and events to optimize their time.
• Administrative Tasks : Provide general administrative support, including email correspondence, phone calls, and document preparation.
• Budget Monitoring : Assist in tracking and monitoring the marketing department's budget, helping to ensure expenditures align with financial targets.
• Travel Planning : Organize complex travel itineraries for both MDs, both domestically and internationally.
• Expense Reports : Process and manage expense reports, ensuring accuracy and adherence to company policies.
• Branded Merchandise and Event Materials : Keep track of branded merchandise inventory and coordinate the production and distribution of event materials.
• Creation of PowerPoint presentations, Excel spreadsheets and management of SharePoint sites (uploading and filing documentation)

Qualifications :

• Minimum of 5 years of proven experience as an executive support or administrative assistant; Of which 2+ years in the financial industry or marketing.
• Detail-oriented, with a commitment to high-quality work.
• Passion for working in a fast-paced environment.
• Experience in working with international teams and across various time zones.
• Exceptional organizational and time management skills.
• Energetic and engaged professional who is passionate about working with people and exceeding expectations.
• Strong communication skills, both written and verbal.
• Fluent in English and German, additional languages are a plus.
• Ability to handle sensitive and confidential information with discretion.
• Adaptability and a proactive approach to problem-solving.
• Proficiency in office software tools, including Microsoft Office suite (PowerPoint, Excel etc) and Monday.com
• Team player, with a proactive can do’ attitude, willing to take on new tasks and challenges as the role develops
Il y a 12 jours