Office Assistant

You will play a pivotal role by supporting the team in day-to-day operations by taking on a variety of secretarial and administrative tasks.

We are looking for a committed and dynamic person who possesses a positive can-do attitude, willingness to learn and a desire to contribute to a growing biotech start-up.

You should enjoy administrative tasks, varied office work, interaction with colleagues across the company, be well-organized and collaborative.

Key Responsibilities

• Serve as main point of contact for external people by :
• Manage correspondence (post) and general e-mail accounts
• Answer incoming phone calls
• Coordinate visits and welcome guests
• Track and order office materials
• Generate purchase orders and provide supplier invoices to accounting
• Plan and maintain general company schedules incl updates of shared calendars
• Organize common administrative information by updating templates and storing files and records to ensure accuracy and validity
• Proactively identify systems and process improvements
• Take care of office plants
• Prepare meeting rooms, help organize and maintain common office areas
• Assist with travel arrangements, including booking accommodation and reservation for guests
• Support preparation and organization of various company events, including lunch orders and deliveries

Who you are

• Good communication skills
• Team player and service-oriented
• Good knowledge of common Office programs and ideally MS SharePoint
• Initiative, punctuality, reliability and flexibility are your strengths
• Attention to detail, problem solving skills and discretion complete your profile
• Fluent in English
• A good command of German is a plus
• Experience in bookkeeping is a plus
Il y a 14 jours