Compliance Assistant

A career at Lombard Odier means working for a renowned global wealth and asset manager, with a strong focus on sustainable investing.

An innovative bank of choice for private and institutional clients, our independently owned Firm is one of the best-capitalised banking groups in the world, managing close to CHF300 billion and operating from over 25 offices across 4 continents.

With a history spanning over 225 years, Lombard Odier is an investment house providing a comprehensive offering of discretionary and advisory portfolio management, wealth services and custody.

We also offer asset management services and investment strategies through Lombard Odier Investment Managers and provideadvanced banking technology to other financial institutions.

Rethink Everything is our philosophy it is at the heart of everything we do. We have grown stronger through more than 40 financial crises by rethinking the world around us to provide a fresh investment perspective for our clients.

YOUR ROLEDDC Administration, Organisation and follow up : Meeting planning, attendance log, meetings managementTemplate maintenance and evolutionSubmissions planning, tracking and deadline managementAgenda preparation and distributionMinutes preparation and distributionScanning and archiving of minutes and decisions including signed minutes.

DDC conditions monitoring : Ensuring all decisions from DDC are correctly assigned and tracked by ensuring they are correctly captured in the follow up tool and reportedPrepare reliable MI for management on DDC conditions monitoringUp-date the systems following DDC decisions (risk overrides, assessment insertion in CRM, etc.

• Data controls / data management : Establish and execute regular controls on data quality including on risk codifications, investigate discrepancies and remediate / escalate for remediationMaintain and manage the internal Watchlist : Insertion of the names into the system with details of the decision and supporting documents;
• Respond to queries on names inserted and where required provide the reasons for the names in the list;Coordinate with the different booking centres to ensure the information is shared when cases are escalated;

Assist with the process of removing names (if warranted and ensuring the right approvals are obtained prior to any removal.

Up-date the list on a regular basis (deceased persons, etc.);Ensure timely follow up of escalations.Electronic and Physical records management : Maintain integrity of physical and electronic files with particular attention to ensuring Client identifying files and documentation are appropriately stored electronically and physically.

Support in archiving / scanning historical decisions to ensure a paperless management of Client files going forward and ahead of move to OneRoofOthers : Account closure reviews and escalation to the trust officers for any matters to considerManage the compliance on-boarding mailing box and ensure timely action responses.

Assist with system searches at Group level for names and documents;Assist the Group Head Financial Crime Compliance head with any ad hoc projectsYOUR PROFILEIdeally holder of a university degree or equivalentThe position does not require pre-knowledge or an experience in compliance, but the candidate should be eager to learnIdeally the candidate should a junior business manager with preference for a person who worked in a bankBe experienced in using Excel spreadsheets, PowerPoint and WordSense of organization and flexibility in performing different tasks at the same timeAttention to details and meticulous when it comes to data handling and reportingCurious and strong will to learn and be part of a dynamic team that is embracing changesUnderstands complexity and the consequences and impact of actions / processesInterpersonal skills and ability to clearly communicate to peers and managementEnglish and French written and spoken.

Our Maison’s DNA is defined by five core values. Excellence drives us to be the best at what we do, while Innovation fuels our progress.

Respect underpins every interaction, and Integrity shapes our actions. Together, we are One Team, united in serving our clients with unwavering dedication.

Should you recognise yourself in this mission statement, we would be happy to receive your application. It will be handled in the strictest confidence.