Administrative Business Partner (m/f/d)

Administrative Business Partner (m / f / d) Google suite / attention to detail / communication skills / organizational skills / English& German

Project :

For our customer a big pharmaceutical company in Basel we are looking for Administrative Business Partner (m / f / d).

Background :

This role, reporting in the Strategy Realization Office, is a member of the Administrative Business Partner (ABP) Team team in PTT.

The principal administrative business partner is a key position in PTT that is responsible for providing administration partnering and business operations support for PTT and PTE in order to drive PT network success.

In this pivotal role, you’ll collaborate closely with senior leaders, Global MSAT, Engineering (PTT), and Digital and Operational Excellence (PTE) teams.

Your primary objective is to ensure seamless business operations through proactive administrative support and effective cross-departmental coordination.

Success hinges on your ability to merge administrative expertise with a deep understanding of business nuances, facilitating smooth transitions between business needs and organizational support within our global landscape.

This requires exceptional communication skills, keen attention to detail, and adept multitasking capabilities in a dynamic, fast-paced environment..

The perfect candidate has a bachelor degree in business and the first experiences working in an administrative role within Roche.

Additionally, a proficiency in Google suite, other office productivity tools, as well as a fluency in English is required.

Tasks & Responsibilities :

Accountable for foundational administrative activities like calendar management and scheduling

of department and team meetings within multiple time zones including calendaring and use of required physical and virtual room reservation systems and the participation of internal and external stakeholders

• Manage complex scheduling including global summits, department offsites, confidentiality, senior leaders, government officials, etc
• Lead and coordinate simple to complex event management activities including agenda creation, vendor management and event support including town halls, sprints, and F2F meetings
• Collaborate with strategic event services and town halls, independently lead planning and execution for large scale high visibility events
• Support and lead communication activities including drafting emails for supported leaders, creating event and meeting agendas and supporting materials, communicating department policy and process information, and solicitation of feedback and surveys
• Influence and support employee and team experience through recognition of milestones (anniversaries, birthdays, life events) coordination of huddles and community driven informal team activities, managing administrative and logistics of onboarding, and robust, consistent support of interviewing process
• Support complex, international, and large group travel accommodations and associated expense reporting when appropriate
• Act as translator by grasping business context and needs and translating into support activities that support department contributions and value generation.
• Ability to work globally from location agnostic hubs and build relationships with partnered teams, functions, and business units in multiple time zones
• Act as go to person for facility and IT service requests including space planning, central office supplies process, and remain up to date for all associated training
• Manage financial PO, invoice, vendors, SOWs, and contract processes and participate in RFP and vendor selection process
• Manage department email distribution lists, print services and shipping / labeling and information and content repositories (gSites, share drives, etc)
• Demonstrate high levels of autonomy and help teams prioritize overall work-plate ensuring balanced support and ensuring the right work gets done in order
• Demonstrate pragmatic approaches by following defined processes and remaining flexible when needed to ensure business needs are met with high quality and on time
• Navigate complex scenarios helping teams to identify solutions, define new processes, and share new knowledge with learning experiences
• Actively participating in meetings, promoting new ways of working and improvements to work processes, as well as sharing ideas and support amongst colleagues

Must Haves :

• A Bachelor’s Degree or a commercial degree with equivalent experience
• Proven experience in an administrative role, supporting senior executives or leadership teams
• Prior experience working in administrative role within Roche is required
• Proficiency in Google suite (gMail, gCal, gDrive, gSlides, gSheets etc.) and other office productivity tools
• English fluency is required
• Ability to make independent decisions and problem solve without reliance on precedent or supervisory guidance
• High level of attention to detail and accuracy in all work activities
• Flexibility and adaptability to handle changing priorities and responsibilities
• Excellent organizational skills with the ability to prioritize tasks and meet deadlines
• Strong communication skills, both written and verbal, with a professional and courteous demeanor.
• Ability to work independently with minimal supervision and as part of a team
• High level of attention to detail and accuracy in all work activities
• Flexibility and adaptability to handle changing priorities and responsibilities
• Discretion and confidentiality when handling sensitive information
• Ability to be available for support outside normal working hours (including some evenings and weekends)

Nie to Haves :

• Previous experience in project management or coordination
• Experience with German

Reference Nr. : 923338SDA

Role : Administrative Business Partner (m / f / d)

Industrie : Pharma

Workplace : Basel

Pensum : : 100%

Start : ASAP

Duration : 12++

Deadline : 05.04.2024

If you are interested in this position, please send us your complete dossier via the link in this advertisement. If this position does not fit your profile and you wish to be considered for another position directly, you can also send us your dossier via this ad or to jobs at itcag dot com.

Contact us for more information about our company, our positions or our attractive Payroll-Only programme : +41 41 760 77 01.

About us :

ITech Consult is an ISO 9001 : 2015 certified Swiss company with offices in Germany and Ireland. ITech Consult specialises in the placement of highly qualified candidates for recruitment in the fields of IT, Life Science & Engineering.

We offer staff leasing & payroll services. For our candidates this is free of charge, also for Payroll we do not charge you any additional fees.