Executive Assistant

Jobdescription

• Executive Support: Provide proactive administrative support to the Senior Vice
  President, Distribution Services Division, helping manage priorities, prepare for key engagements, and keep actions moving.
• Calendar and Operating Rhythm: Manage complex calendars, leadership routines,
  meeting cadence, and schedule changes for the Senior Vice President.
• Dealer Governance and Strategic Meetings: Coordinate dealer governance
  meetings, including Segment Growth Councils, leadership reviews, VIP meetings, and other senior forums.
• Meeting Preparation and Follow-Up: Prepare agendas, coordinate pre-reads,
  consolidate materials, capture minutes and actions where required, and follow up with stakeholders to support disciplined execution.
• Communications Support: Draft, format, coordinate, and circulate internal updates, Viva Engage posts, dealer-related communications, announcements, and leadership messages on behalf of the Senior Vice President.
• Travel and Logistics: Manage end-to-end travel bookings, accommodation, visa
  letters, meeting logistics, team trips, extended team meetings, regional or division
  events, and visitor arrangements for the Senior Vice President.
• Stakeholder Coordination: Work closely with other executive assistants, dealer
  executive assistants, internal teams, and regional stakeholders to ensure alignment, responsiveness, and a professional experience for all participants.
• Event and Team Support: Support division All Employee meetings, extended
  leadership meetings and events, team celebrations, and selected training or
  development initiatives.
• Innovation and Continuous Improvement: Use tools such as Microsoft 365 Copilot, SharePoint, Viva Engage, and other digital solutions to simplify work, automate repetitive tasks, improve document quality, and make administrative processes faster and more reliable.

Qualifikationen

• Proven experience as an Executive Assistant, or similar role supporting senior
  leadership.
• Strong organizational discipline, with the ability to manage multiple priorities,
  deadlines, stakeholders, and last-minute changes without losing accuracy.
• French-speaking. Excellent written and spoken English. Any additional language
  is a strong advantage.
• Strong communication skills, with the ability to interact professionally with senior
  leaders, internal teams, and external visitors.
• High attention to detail, sound judgment, discretion, and the ability to handle
  confidential or sensitive information appropriately.
  
• A proactive mindset, with the confidence to anticipate needs, identify gaps, follow
  up constructively, and keep work moving.
  
• Curiosity for digital tools, automation, and smarter ways of working, especially
  Microsoft 365 tools, SharePoint, Viva Engage, and Copilot.
• Comfort working in an international, multicultural, fast-paced environment.