Executive Assistant to CFO

Executive Assistant & CFO Support

• Act as the primary point of coordination for the CFO's office, ensuring efficient management of priorities, deadlines and commitments.
• Manage a complex and evolving executive agenda, proactively identifying conflicts and recommending solutions.
• Prepare briefing notes, presentations, talking points and background materials to ensure the CFO is fully prepared for meetings and engagements.
• Draft, review and manage executive correspondence and communications on behalf of the CFO.
• Coordinate internal and external meetings, including agenda preparation and logistical arrangements.
• Manage travel planning, itineraries and related logistics.
• Attend key meetings, prepare minutes and monitor the implementation of agreed actions.
• Ensure timely follow-up on commitments made by the CFO and track progress across stakeholders.
• Handle highly confidential information with professionalism, discretion and sound judgement.
• Anticipate issues and proactively address administrative and operational challenges before they arise.

Stakeholder Management & Coordination

• Serve as a key liaison between the CFO and senior leaders, Board members, country offices and external partners.
• Facilitate communication and collaboration across multiple stakeholders and functions.
• Build trusted relationships across the organisation to support efficient decision-making and execution.
• Coordinate the preparation of governance meetings and support interactions with Board and Committee members.

Project Coordination & Business Support

• Support strategic and operational initiatives sponsored by the CFO.
• Track project milestones, deliverables and dependencies, ensuring timely execution.
• Identify risks, bottlenecks and issues requiring escalation.
• Support continuous improvement initiatives and contribute to enhancements in processes, systems and ways of working.
• Coordinate cross-functional activities and ensure alignment among stakeholders.

Reporting & Governance Support

• Review and quality-check reports, presentations and governance documentation.
• Support the preparation of Board, Committee and executive leadership materials.
• Conduct research and prepare analysis to support decision-making.
• Assist in the consolidation of information from multiple stakeholders into concise executive summaries.
• Liaise with internal and external stakeholders to ensure the timely completion of governance deliverables.

• 8-10 years of experience supporting a CFO, CEO, Executive Director or other senior executive in a complex international environment.
• Significant experience managing executive priorities, governance activities and senior stakeholder relationships.
• Demonstrated ability to operate as a trusted advisor and business partner to senior leadership.
• Experience coordinating complex cross-functional initiatives involving multiple stakeholders.
• Exposure to international, NGO, multilateral or matrix organisations is an advantage.
• Familiarity with financial reporting, budgeting and governance processes is desirable

• A unique opportunity to work as the trusted partner to the CFO, with significant exposure to executive leadership, governance bodies and strategic decision-making.
• A highly visible and impactful role at the centre of the organisation, collaborating with senior stakeholders across a global and multicultural environment.
• The chance to contribute beyond traditional executive support by coordinating strategic initiatives and influencing organisational effectiveness.