StellenbeschreibungpAt Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together. /pThe Executive Assistant role supporting the Market Head Intermediaries Western Switzerland Americas is a strategic position requiring a seasoned, discreet, results-driven and very enthusiastic professional. The Senior Executive Assistant will provide comprehensive, high-calibre administrative and operational support, ensuring seamless day-to-day functioning across priorities. br/br/The successful candidate will support the Market Head Intermediaries Western Switzerland Americas in driving operational efficiency, strategic initiatives, and leadership coordination across the Market, as well as in the organisation and supervision of internal and external events along with our Marketing department. This role combines high-level administrative support with some core business management responsibilities, acting as a trusted partner to ensure seamless execution of priorities.br/br/This individual will serve as a pivotal point of contact, managing complex and diverse tasks such as executive support, business management, development support and compliance related activities. br/br/With a proactive mindset and unwavering attention to detail, the Executive Assistant will act as a trusted partner, anticipating needs, managing sensitive information with confidentiality, and contributing to enhanced executive effectiveness. br/br/At Julius Baer, where excellence and client focus define our culture, this role demands the highest standards of professionalism, discretion, and service orientation in a fast-paced, multi-stakeholder environment.ppbbYOUR CHALLENGE /b /b /p /plipManage the Market Head Intermediaries Western Switzerland Americas calendar proactively: schedule meetings, prioritise appointments, and resolve conflicts /p /lilipPrepare agendas, briefing materials, presentations (PowerPoint/Excel), and talking points for internal and external meetings /p /lilipOrganise travel arrangements, including itineraries, visa requirements if applicable, accommodations, and expense reporting /p /lilipOrganise internal and external top notch events, for team members and clients alike, with attention to details and outstanding professionalism /p /lilipServe as gatekeeper by screening calls and emails, handling sensitive correspondence, and ensuring timely follow-up /p /lilipAct as liaison between headquarters and the Geneva office, ensuring alignment on policies, communications, and change initiatives /p /lilipCollaborate with all the key internal stakeholders, including Finance, HR, Compliance and Legal departments when required, particularly regarding documentation and approvals /p /lilipMonitor key performance indicators (KPIs) for the Market; compile weekly/monthly reports /p /lilipFacilitate internal governance processes: organise regional management committee meetings, track action items, and maintain meeting minutes and follow-ups /p /lilipAssist in executing local growth strategies under guidance of the Market Head /p /lilipIdentify opportunities for process improvements and digital transformation /p /lilipMaintain strict confidentiality of all matters /p /lippbbYOUR PROFILE /b /b /p /plipBachelor’s degree in business administration, International Relations, or a related field /p /lilipMinimum of 5 years’ experience in an executive support or business coordination role, preferably within private banking or financial services /p /lilipAbility to travel regularly between Zürich and Geneva /p /lilipProven ability to work effectively in a senior executive environment with discretion and professionalism /p /lilipStrong understanding of wealth management business models, organisational structures, and key drivers of performance /p /lilipFluency in English and French; Spanish and German language skills are a strong advantage /p /lilipAdvanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) /p /lilipOrganisational Excellence: Ability to multitask efficiently while maintaining accuracy and attention to detail /p /lilipInitiative Problem-Solving: Anticipates needs and proposes solutions without constant supervision /p /lilipCommunication Skills: Clear, concise, and diplomatic communicator across levels and cultures. /p /lilipTeam Collaboration: Works well both independently and as part of cross-functional teams /p /lilipDiscretion Integrity: Handles confidential information with utmost sensitivity and trustworthiness /p /lipWe are looking forward to receiving your full job application through our online application tool. /p
