Executive Assistant to GM

Executive Support

• Manage the General Manager's calendar, ensuring effective prioritization of meetings, appointments, and business commitments.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, transportation, and itineraries.
• Prepare meeting agendas, presentations, reports, briefing documents, and correspondence.
• Screen and manage incoming communications, ensuring timely responses and follow-up actions.
• Handle confidential and sensitive information with the highest level of discretion.

Meeting & Event Coordination

• Organize internal and external meetings, including preparation of materials, meeting logistics, and follow-up actions.
• Attend meetings as required, take minutes, and track action items to completion.
• Coordinate leadership meetings, management committees, and business reviews.
• Support the organization of company events, client meetings, off-sites, and executive visits.

Stakeholder Management

• Act as a key liaison between the General Manager and internal/external stakeholders.
• Build effective relationships across departments and with external partners.
• Facilitate communication and ensure timely follow-up on key business initiatives.

Business & Administrative Support

• Prepare reports, presentations, dashboards, and executive summaries.
• Monitor deadlines and ensure follow-up on strategic projects and key deliverables.
• Assist with budget tracking, expense management, and invoice processing where required.
• Maintain accurate filing systems and business records.
• Support corporate governance activities and document management.

Project Coordination

• Support strategic initiatives by tracking milestones, deadlines, risks, and actions.
• Coordinate cross-functional projects and ensure alignment between stakeholders.
• Monitor progress and prepare status updates for leadership review.

Qualifications & ExperienceEducation

• Bachelor's degree in Business Administration, Management, Finance, Hospitality, or equivalent experience.

Experience

• Minimum 5 years' experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant supporting executive-level leadership.
• Experience supporting senior executives in an international and fast-paced environment.
• Exposure to multinational organizations is highly desirable.

Skills & CompetenciesTechnical Skills

• Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong presentation and document preparation skills.
• Experience with ERP, expense management, and collaboration tools is an advantage.

Personal Attributes

• Exceptional organizational and time-management skills.
• Strong attention to detail and commitment to quality.
• Excellent interpersonal and communication skills.
• Ability to work independently and exercise sound judgment.
• High level of professionalism, integrity, and confidentiality.
• Proactive, solution-oriented, and resilient under pressure.
• Strong multitasking and prioritization capabilities.

Languages

• Fluent English and French are required

Full time role.

1 day of home office per week.