Office and Finance Assistant at 50%

Financial and Grant Support

• Assist with budget tracking and monitoring of project expenditures
• Support financial reporting activities (including salaries, invoices, and expenses)
• Contribute to financial forecasts and budget preparation
• Manage procurement processes and expense follow-up

HR and Personnel Administration

• Support recruitment processes and preparation of employment documentation
• Coordinate onboarding and offboarding activities for staff and collaborators
• Maintain personnel records and track absences, contracts, and administrative lifecycle processes
• Provide administrative support for visiting researchers, interns, and temporary staff

Executive and Administrative Support

• Manage calendars, schedule meetings, and coordinate appointments for senior staff
• Provide general administrative support to ensure smooth team operations

Events and Travel Coordination

• Organise meetings, workshops, seminars, and conferences
• Coordinate travel arrangements, including logistics and reimbursements
• Support the organisation of internal events and team activities

Mobility and Visitor Support

• Facilitate the arrival and integration of international staff and visitors
• Assist with visa applications, accommodation, and health insurance arrangements
• Manage travel logistics for guests and collaborators

Coordination and Liaison

• Act as a point of contact with internal departments and external partners
• Coordinate with funding bodies and administrative services as required

• Proven experience in an administrative support role, ideally within an international, academic, or research environment
• Strong organisational and multitasking skills, with attention to detail
• Proactive, service-oriented mindset with the ability to work independently
• Fluent in French and English (written and spoken)
• Excellent command of Microsoft Office tools (Outlook, Word, Excel, PowerPoint)
• Strong interpersonal skills with the ability to work in a multicultural environment

50% role based in Geneva.