Fund Portfolio Coordinator for 9 months

Portfolio and Stakeholder Support

• Provide coordination and logistical support for meetings, workshops, and engagements with internal and external stakeholders, both in person and online.
• Support the planning, budgeting, and delivery of regional and portfolio‑level events involving diverse partners.
• Assist in the preparation and distribution of briefing notes, presentations, and training materials.

Information and Data Management

• Coordinate the administration of grant‑related entity data, including reviewing, validating, and processing change requests in line with established procedures.
• Ensure partner and stakeholder records and related documentation are kept accurate and up to date in corporate systems.
• Maintain organized digital filing systems and support effective information flows across teams.
• Provide administrative support for collaboration platforms (e.g. shared workspaces and team sites), including setup, maintenance, and user onboarding.
• Support document translation processes and quality checks when required.

Team Operations and Business Support

• Contribute to operational planning, progress tracking, reporting, and budget monitoring for assigned workstreams.
• Coordinate business travel arrangements for staff and external participants, ensuring compliance with security and internal requirements.
• Track travel‑related expenditures and execution rates as delegated.
• Apply standard procedures to manage access rights to digital tools and communication channels.
• Support procurement‑related processes for suppliers and service providers when required.
• Assist with onboarding activities for new team members and support team initiatives that promote collaboration, wellbeing, and effective teamwork.
• Provide administrative support for specific budget oversight activities when requested.

Grant Lifecycle Support

• Provide administrative and coordination support for standard grant management processes, ensuring documentation, data inputs, and stakeholder contributions are handled in line with agreed requirements.

• University degree in business administration, public administration, finance, international relations, social sciences, or a related field, or equivalent professional training or relevant work experience.
• Experience in a portfolio support, coordination, or operations role.
• Experience working with digital platforms and systems used for monitoring processes and managing information.
• Demonstrated ability to manage multiple tasks, meet deadlines, and adapt in fast‑paced environments.
• Experience with basic budget tracking or financial monitoring.
• Strong organizational skills and attention to detail.
• Excellent command of English (written and spoken).
• Knowledge of additional regional languages is an asset.

2 days of home office per week.