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Invoice Verification Assistant 80-100%
AMAC Aerospace Switzerland AGSwitzerlandVor 30+ Tagen
StellenbeschreibungCommercial background Experience within accounts payable or comparable area Profound knowledge of MS-Office (Outlook, Word, Excel) ATOSS / AMOS knowledge would be an advantage Fluent in English verbal and written, French and German would be an advantage Self-motivated with an attitude to accept responsibility for own learning and development Organised with the ability to prioritise and multi task due to high volume of work and tight deadlines Meticulous and accurate with impeccable attention to detail A confident communicator with a good telephone manner and able to build relationships with suppliers and stakeholders Ability to demonstrate a strong customer focus and a passion for quality service delivery Ability to work well within a team Flexible and able to adapt to working in different teams as required Proficient in Microsoft Excel, Word and Outlook General working place : City office at Sternengasse 18 in Basel Entry as soon as possible or by agreement Working in an owner-managed, young and dynamic company with hands-on mentality Multifaceted, challenging and responsible position within an exclusive environment Attractive employment conditions and social benefits like 5 weeks of holidays (6 weeks as of 50 years) Free English lessons and individual further training and development opportunities A workplace in the middle of the city of Basel with a subsidized parking space and other employee discounts (Fleets, Bars & Restaurants etc.) Corporate events like our famous annual Christmas Party and the summer BBQ
Job Description
Your daily tasks & responsibilities
- Process paper based and electronic invoices, ensuring compliance to processes and procedures
- Accurately process manual invoices, including appropriate coding and ensuring relevant approval received
- Accurately process three way match vendor invoices, matching vendor invoice to the goods receipt / purchase order in our System AMOS
- Ensure that supplier accounts are paid in accordance with agreed terms
- Solve queries on mismatched invoices and orders in conjunction with procurement and business teams
- Reconcile supplier accounts and resolve any resulting queries & discrepancies which may arise with missing or held invoices
- Deal with email queries from internal stakeholders and external suppliers
- Communicate within the team to resolve queries efficiently
- Support team members with workload during times of absence or high activity, to ensure business needs are met
- Setting up and maintaining supplier files and master data
- Support in general administrative activities (account reconciliation, correspondence …)
The expertise you have & skills you bring
Additional information
What we offer you (among other things)