HR Administration Specialist 80-100 % (7-month fixed-term contract)

CONTEXT & MISSION :

We are looking for a highly motivated Human Resources Administration Specialist 80-100% (7-month fixed-term contract) to join the local HR team !

You will act as the first point of contact for HR-related queries from employees and external partners.

You will be responsible for on-boarding, off-boarding activities, job changes and benefits administration for employees based in World HQ.

You will handle contract administration of new hires (permanent, fixed-term contract employees), internal transfers and extensions of fixed-term contracts.

You will ensure efficient onboarding process of new hires and off-boarding process of voluntary leavers.

In addition, you will also manage the time and holiday recording systems as per the legislation and Group policies.

The position is based in Plan-les-Ouates (near Geneva) and reports to the HR Director HQ .

MAIN RESPONSIBILITIES :

Manage the employee full life-cycle :

• Preparing all HR documents (contracts, addendum, letters, etc.) and keep the new hire guides up-to-date;
• Communicating with employees, line mangers, HR partners and keep track of all required documentation as per the legislation and Group policies (on-boarding checklists, entry forms, maternity leave, sickness and accidents forms, family allowance, exit checklists, work permits, reference letters, etc.);
• Handling data entries in HR systems (personal, position related data, compensation, benefits, etc.);
• Welcoming new employees and co-animate the welcome-sessions;
• Answering HR related questions with internal and external partners (social insurance partner, Swiss legal entities) and ensuring legal compliance;
• Maintaining and updating working hours and absences in our systems;
• Checking parking allowance and invoicing with the receptionist;
• Company car and public transportation follow up;
• Participating in various HR projects when requested.

HOW YOU CAN FIT :

• Bachelor's Degree in Human Resources, Business or related field of study;
• 3+ years of experience in a similar role;
• Fluent in French and English;
• Excellent understanding of employee full life-cycle processes with strong knowledge of Swiss labor regulations;
• Good knowledge of social insurances;
• Solid experience in treating confidential information with appropriate discretion;
• Rigorous with exceptional attention to detail;
• Strong team player with excellent interpersonal & communication skills;
• Organized and proactive with the ability to multitask and prioritize;
• Curious with appetite for challenges;
• At ease in a changing and international fast-paced environment.

WHAT WE OFFER :

• Working for a unique company, strongly committed towards the planet and the people (B Corp certification);
• Working with passionate colleagues coming from all over the world;
• A unique culture centered around entrepreneurship, where everyone is expected to collaborate, experiment & move fast;
• Monthly allocation & discount for store products;
• Attractive Social Insurances coverage;
• 5 weeks annual leaves & 3 extra-days offered as public holidays;
• Flexible and Hybrid Work environment;
• Public transportation allowance.

STARTING DATE : September 2024

FIXED-TERM CONTRACT : 7-month maternity leave replacement

EMPLOYMENT RATE : 80-100 %