ASAP - Junior Workplace Coordinator 100%

ASAP - Workplace Coordinator (m/f/d) 100%

ASAP - Workplace Coordinator (m/f/d) 100%

As a Workplace Coordinator, you will provide administrative and operational support to the Workplace Services team across Europe, MENA, and New Markets, with a primary focus on the Basel office.

ASAP - Workplace Coordinator (m/f/d) 100%

For an internationally operating biopharmaceutical company with a strong global presence and a focus on advancing innovative medicines, we are seeking a Workplace Coordinator for its Basel office.

Description

• Key responsibilities include:Supporting the administration and daily operations of the Basel office, ensuring business continuity
• Assisting the Senior Office Coordinator with facilities operations, office maintenance, and workplace-related requirements
• Acting as deputy for the Senior Office Coordinator when required
• Monitoring office conditions and coordinating maintenance activities, including technical requirements such as HVAC and water supply
• Supporting budget tracking, administrative reporting, and general office coordination
• Coordinating vendors and external service providers to ensure the smooth delivery of workplace services
• Planning and coordinating office spaces, meeting rooms, and workplace events
• Maintaining a welcoming, professional, secure, and orderly office environment for employees and visitors
• Managing and updating the regional Workplace Services intranet page, ensuring information remains accurate and up to date
• Supporting monthly EHS activities and inspections, documenting findings and identifying opportunities for improvement
• Monitoring workplace conditions and proactively addressing maintenance or operational issues

Profile

• A Bachelor's degree or equivalent professional experience
• Previous experience in office administration, workplace services, facilities coordination, or a similar support function
• Strong proficiency in Microsoft Office applications
• Fluency in both and English
• Excellent organizational skills and a strong attention to detail
• Strong communication and customer service skills, with a professional and approachable manner
• Experience supporting office operations, workplace activities, and employee events
• The ability to handle confidential information with discretion
• Strong prioritization skills and the ability to manage multiple tasks simultaneously
• Experience working in an international or multicultural environment
• A proactive, self-motivated, and solution-oriented working style

Offer

• A 4.5-month temporary assignment within an internationally renowned biopharmaceutical organization
• The opportunity to work in a multicultural and international environment
• A varied role combining office administration, facilities coordination, and employee experience
• Close collaboration with internal stakeholders and external service providers
• International (Schweiz) AG
  Sihlstrasse 37
  8001 Zürich

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