L&D Unit Intern

Responsibilities

The intern's responsibilities are divided as follows: 30% of their time is dedicated to communication and L&D project support, 60% to organisational and administrative support, and 10% to their own learning and development.

Under the supervision of the Head of L&D, the intern supports the unit in the following areas:

• Organisational & Administrative Support (60%)

The intern will gain practical experience in administrative processes by supporting the unit's administration team with the tasks outlined below. They will also have the opportunity to contribute to improving administrative practices and ways of working within a dynamic, internationally dispersed unit of approximately 40 people.

• Support the organisation of unit meetings (e.g. weekly meetings and specific pillar meetings), including preparing agendas, taking minutes, archiving meeting documentation and ensuring follow-up.
• Assist in preparing documents and presentations for internal and external use.
• Support the team in editing and following up on contracts (for team members and service providers), forms (IT, recruitment, etc.) and partnership agreements.
• Assist with the organisation of recruitment processes and administrative HR follow-up.
• Maintain and update the international staff tracking table (HR Update) in the HR database (D635).
• Organise briefings, debriefings and onboarding activities.
• Follow up on other specific HR procedures as needed.
• Learn to support teams in organising and delivering learning activities, including virtual classes, face-to-face training sessions and e-learning.
• Assist with ordering materials and supplies, including specific training materials, pedagogical resources and general office supplies (e.g. stationery).
• Internal & External Unit Communication and L&D Project Support (30%)
• Support the unit in managing information, act as the focal point for online knowledge management platforms such as Kompas and SharePoint, and manage key organisational tools used by the unit.
• Learn to support, maintain and develop the unit's online communication tools and channels (e.g. learning offers, activity reports and newsletters).
• Update and maintain tags and search bar functionalities to improve learners' access to the various training opportunities.
• Edit and update specific communication tools.
• Propose and implement targeted communication initiatives.
• Intern's Learning (10%)

As the internship forms part of a university programme, 10% of the intern's time will be dedicated to their own learning and development. This time will allow them to complete any university assignments.

Your profile

Education

• Degree in Communication, Humanitarian or Development Studies, Social Studies, Organisational Management, or another relevant field.

Experience

• No specific work experience is required; however, previous employment experience is considered an advantage.
• Demonstrated commitment to humanitarian or development work, charity work or volunteering is an advantage.

Languages

• Fluency in English and French, both written and spoken.

Skills/ Technical competencies

• Analytical and synthesis skills.
• Planning and organisational skills.
• Excellent knowledge of Microsoft Office applications (PowerPoint, Excel and Word).
• Knowledge of graphic editing tools (Canva).
• Knowledge of digital communication tools (MS Teams, Zoom).

Personal Abilities/Qualities

• Team player with the ability to coordinate with multiple stakeholders.
• Ability to work autonomously.
• Proactive and solution-oriented.
• Flexibility and ability to adapt quickly.
• Ability to manage multiple tasks and information simultaneously.
• Attention to detail and rigorous approach to work.
• Strong time management skills.

Terms of employment

• A tripartite internship agreement is mandatory.
• 6 to 9 months, according to internship agreement.
• Full time (40h/week).
• Based in Geneva, Switzerland
• Start date : end of January 2027
• Gross monthly remuneration 2'000.- CHF

How to apply

Candidates are invited to submit their application exclusively through our recruitment platform, following these guidelines:

• CV (maximum 2 pages)
• Cover letter (maximum 1 page)
• Documents must be submitted in either English or French.

The application deadline is November 24th 2026.

We reserve the right to close this vacancy earlier if we receive a sufficient number of quality applications.

All applications will be treated confidentially.

Only shortlisted candidates will be contacted.

Please note that we do not wish to use the services of recruitment or placement agencies.