Legal Operations Manager

Job description

We are looking for a Legal Operations Manager to join our Legal & Tax function in Zug. This role takes ownership of the administrative backbone of the groups corporate legal structuring and tax activities keeping entities records and filings organized and up to date across the Egeria structure. You will work closely with the Chief Legal & Tax Officer and the wider legal team acting as the reliable operational anchor for everything that keeps the groups corporate legal matters running smoothly.

This is a strong fit for someone with long-standing experience in administrative and organizational work within a corporate legal department or law firm who takes pride in precision structure and being the person others can rely on to keep things in order.

Key Responsibilities

• Take ownership of the administrative organization of the groups corporate legal and structuring matters across Egeria Group AG and its affiliated entities

• Maintain and keep up to date corporate records entity files share registers and statutory documentation for group entities

• Coordinate and track corporate filings deadlines and formalities with external counsel notaries and commercial registers

• Prepare organize and file board and shareholder documentation including resolutions minutes and signature processes

• Support the setup maintenance and closure of entities within the groups structure ensuring all administrative steps are completed correctly and on time

• Maintain organized digital and physical filing systems for legal and corporate documentation

• Act as the day-to-day point of contact for administrative queries relating to corporate structuring coordinating internally and with external service providers

• Support the legal team with document management template maintenance and process organization

• Help ensure deadlines renewals and recurring corporate obligations across the group are tracked and met

What We Offer

• A central trusted role within an international investment groups legal and tax function

• Direct collaboration with the Chief Legal & Tax Officer and the broader legal team

• A collegial entrepreneurial working environment based in Zug

• A role where structure precision and reliability are genuinely valued

Job requirements

• Long-standing experience in administrative and organizational tasks gained within a corporate legal department or at a law firm

• Strong organizational skills with a keen eye for detail and accuracy in handling documentation and records

• Comfortable managing multiple entities deadlines and workstreams in parallel

• Fluency in German and English is required; Dutch is an advantage

• A structured reliable and proactive working style with the ability to work independently

• Discretion and a strong sense of confidentiality when handling corporate and legal documentation

• Good command of standard office and document management tools

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Required Experience:

Manager

Employment Type : Full-Time
Experience: years
Vacancy: 1