Team Lead User Documentation & IFU – Medical Devices

Help healthcare professionals use complex medical devices safely and confidently.

Do you know how to turn complex medical technology into clear, practical instructions? In this hands-on leadership role, you will guide a small team while creating user manuals, Instructions for Use (IFUs), and supporting documentation for medical devices used by healthcare professionals worldwide.

Your Responsibilities

• Lead and coordinate a small team of technical writers
• Write, edit, and maintain user manuals, IFUs, quick-reference guides, and other end-user documentation
• Translate complex hardware, software, clinical workflows, and engineering specifications into clear, user-friendly instructions
• Structure content around real user tasks, product workflows, and safety-critical information
• Ensure that warnings, precautions, operating instructions, and troubleshooting content are accurate and easy to understand
• Work closely with Engineering, Clinical, Regulatory Affairs, Quality, Product Management, and other subject-matter experts
• Review documentation for clarity, consistency, usability, terminology, and technical accuracy
• Coordinate document reviews, approvals, translations, releases, and updates throughout the product lifecycle
• Manage several documentation projects, priorities, timelines, and deliverables
• Ensure that end-user documentation meets internal quality standards and applicable medical-device requirements
• Improve documentation templates, content structures, authoring processes, and writing guidelines

Your Profile

• Proven experience writing user manuals, IFUs, or comparable end-user documentation for complex products
• Experience in medical devices, medical technology, healthcare, life sciences, or another regulated industry is highly desirable
• Strong ability to explain technical and safety-related information clearly to non-technical users
• Excellent writing, editing, information-structuring, and terminology-management skills
• Native-level English and the ability to write clear, precise US English
• German language skills or a willingness to learn German
• Previous experience leading a team, coordinating writers, or managing documentation projects
• Confidence working with engineers, clinical specialists, regulatory experts, and other stakeholders
• Strong organizational skills and the ability to manage multiple documentation projects simultaneously
• Experience with XML-based content management systems, ideally ST4
• Knowledge of FrameMaker, InDesign, and Adobe Acrobat
• An understanding of illustrations, information design, or visual instructions is a plus

What You Can Expect

This position combines hands-on technical writing with team leadership. You will play an important role in ensuring that healthcare professionals can understand, operate, and maintain medical devices safely and effectively.

You will work in an international, cross-functional MedTech environment and have the opportunity to shape both the quality of the end-user documentation and the processes behind it.

Ready to Make Medical Technology Easier and Safer to Use?

We look forward to learning more about your experience in writing end-user documentation and leading technical-writing projects.

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