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Office Manager and Executive Assistant

Tiger RecruitmentGeneva , Switzerland

Più di 30 giorni fa

Tipo di contratto

A tempo indeterminato

Descrizione dell’offerta di lavoro

Office Manager and Executive Assistant

Overview

We are looking for an experienced Executive Assistant & Office Manager to join a global business whose Swiss office is based in Lausanne.

The role will provide executive-level support to the Co-Founder and President as well as providing office and administrative support by overseeing all office and key admin functions across the office.

Main responsibilities

Extensive diary management, Scheduling meetings, arranging logistics and arranging global business travel for the Co-Founder and President
Managing expenses
Supporting the creation of documents and materials in Word, PowerPoint and Excel
Preparing and maintaining reports and general correspondence
Arranging conferences and other major meetings across different time zones as well as supporting office based events
Overseeing and supporting all administrative duties in the office and ensure that office is operating smoothly
Managing office supplies inventory, vendors and service providers
Coordinating internally and with third party service providers and local authorities as may be required from time to time This could include our insurers, auditors, accountants etc
Ad hoc general administrative assistance

Your skills :

5+ years of experience as an Office Manager, Executive Assistant or in a comparable function with office management

Excellent attention to detail

Strong communication skills, both written and verbal

Strong interpersonal skills, with a proven ability to develop strong working relationships across all levels and regions of the business

Professional and discrete

Proven experience of managing a busy work load with the ability to prioritise, strong organizational and time management skills

Fluent in English and French

University degree or relevant role and industry experience

For this position, we can only consider Swiss nationals or professionals possessing a valid EU passport or an existing Swiss permit.

Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.