Assistant Office Manager (f/m)
Job offer
To start immediately or by mutual agreement.
About your role
In this versatile role, you will actively support the office management, ideally every morning. You will help providing relevant office equipment and services that enable our employees to feel comfortable and to work effectively and efficiently.
With your high level of customer service and outgoing and dynamic personality, you will offer our visitors and guests a professional reception both in person and over the phone.
Do you enjoy dealing with internal and external contacts? Do you enjoy working in a structured, efficient and independent manner?
Do you keep a cool head even in hectic times? If so, we would like to get to know you!
What will you do?
- Ensure the smooth running of the office for our employees
- Reception of guests
- Office management (handling post, e-mails, calls, ordering office supplies and consumables)
- Support the onboarding and offboarding of employees
- Assist with the organisation of customer and company events
What experience do you need?
- Completed basic training (E.g. commercial training or similar)
- At least 1-2 years of professional experience in a comparable position in a service-oriented environment
- Genuine and communicative individual with excellent German. Good English skills is a plus
- An engaging personality who enjoys working in a team
- Organisational flair, service oriented and stress-resistant
- Proficient in using MS Office programs
- Willingness to support occasional events in the evening
A brief word about us...
Helvetica is a leading provider of real estate fund and asset management services. When Helvetica was founded in 2006, our vision was to create sustainable value for generations to come.
For almost two decades our adherence to long-term thinking has provided the foundation for the value generation that we envisaged.
We are committed to active fund management, characterized by a long-term perspective and conservative investment approach.
What are we looking for...
Helvetica's growth is fueled by people who share our vision. We’re looking for talented individuals who embody our core values : Passion for what we do;
an unwavering commitment to integrity, responsibility and respect for others; and the pursuit of excellence in everything we do.
Our culture attracts those who can meet the challenges of hard work with confidence, agility, and grace under pressure whose intellectual curiosity and innovative thinking are matched by their dedication to achieving outstanding results.
What do we have to offer?
- A growing, dynamic company with a lot of organizational opportunities
- High degree of freedom and personal responsibility
- Interesting, challenging and varied work
- Flat team structure with a lot of interdisciplinary cooperation
- You can continuously develop yourself personally and professionally
- Flexible working hours and the latest tools and systems
- Modern offices in the heart of the city of Zurich
- Electric pool car for free use
- Free snacks, fruit, coffee, fruit juices and mineral water throughout the day