Project Admin Assistant, NEXUS Team – exciting opportunity - be part of a global transformation project!

Today, Lonza is a global leader in life sciences operating across three continents. While we work in science, there’s no magic formula to how we do it. Our greatest scientific solution is talented people working together, devising ideas that help businesses to help people. In exchange, we let our people own their careers. Their ideas, big and small, genuinely improve the world. And that’s the kind of work we want to be part of.

Join us on this exciting transformation journey! This permanent, fulltime position is based in Basel.

Key responsibilities :

Acting as administrator for a complex ERP transformation project in a multicultural and multinational business environment.

Organize events, workshops, and various meetings (internal, external, local, and international) Arrange travel itineraries and on- and off-site meetings, including associated logistics.

Acting as a liaison between project team members and stakeholders. Collaborate with other administrative professionals to provide seamless support across the department. Facilitating communication across different departments and ensuring that project updates are shared. Handling inquiries and correspondence related to the project.

Process and track expense reports and relevant invoices, ensuring accuracy and compliance with company policies. Managing requisitions, purchase orders, invoices, and other financial documents. Assisting with budgeting and tracking project expenses.

Scheduling meetings and coordinating project activities. Preparing meeting agendas, taking minutes, and distributing them. Managing calendars for project managers and team members. Organizing and maintaining project documents and files.

Key requirements :

A-level / high school diploma, Commercial apprenticeship or similar

You are a highly experienced professional with experience in organizing large events

You enjoy working in a multicultural environment and have a very good cultural awareness. You enjoy collaborating with people and building a network. In addition, you have a highly organized and structured way of working.

Advanced proficiency with standard software : e.g. Outlook, Word, PowerPoint, Excel, Power Point

Excellent communication skills in English (any additional languages are a plus)

Every day, Lonza’s products and services have a positive impact on millions of people. For us, this is not only a great privilege, but also a great responsibility. How we achieve our business results is just as important as the achievements themselves. At Lonza, we respect and protect our people and our environment. Any success we achieve is no success at all if not achieved ethically.

People come to Lonza for the challenge and creativity of solving complex problems and developing new ideas in life sciences. In return, we offer the satisfaction that comes with improving lives all around the world. The satisfaction that comes with making a meaningful difference.

Reference : R61846