Administrative Assistant

The Position

At Roche, we believe it’s critical to deliver medical solutions now – even as we develop innovations for the future. We are passionate about transforming patients’ lives and we are fearless in both decision and action. And we believe that good business means a better world.

That is why we come to work each day. We commit ourselves to scientific rigour, unassailable ethics, and access to medical innovations for all. We do this today to build a better tomorrow.

In this job you’ll be working within the Corporate Donations & Sponsoring Department.

Purpose

You will be an administrative assistant, and in this position you’ll need to handle a wide variety of confidential and time sensitive situations. You should be capable of handling multiple tasks at one time. Moreover you need to have adaptability, good interpersonal and communication skills with all levels of the organization.

Your tasks include

Liaise with very senior internal and external stakeholders including the CEO and Chairman's Office

Participation in CSR activities Children’s Walk) and providing administrative support

General report creation and handling via Sharepoint and Concur

Visitor arrangements

Ambassador trip

Roche Commissions and Roche Young Commissions

General travel arrangements (flights, trains)

Help in preparation of agenda and meeting materials

Onboarding new colleagues

Organization of team events

Who you are

You have good verbal and written communication skills – fluency in English and German is a requirement.

You have experience working in diverse and complex organizational cultures and structures, you are embracing the concept of constantly adapting to support Roche’s 10 year ambitions.

You are tech savvy and proficient with technology applications and enjoy exploring new digital tools. You have strong Google Suite and Microsoft Office skills.

You have strong organizational skills and attention to detail and have the ability to track and manage projects through to completion.

You maintain a collaborative, professional, highly responsive, and team-oriented approach to the workplace.

You are able to work independently and with a team effectively.

You have an ability to see the big picture and incorporate problem solving, critical thinking and tactical execution into your daily work.

You maintain calm in a fast-paced environment with an ability to multitask and prioritize numerous projects.

You maintain confidentiality and discretion

Important for you to know

This is a part time position in 50% (non negotiable)

Preferred start date is the 1st of January, 2024