EXECUTIVE ASSISTANT- in TRAVEL RETAIL

EXECUTIVE ASSISTANT- in TRAVEL RETAIL

COTY is seeking a talented, highly motivated and experienced individual to join COTY's Travel Retail team, reporting directly to the Global SVP Travel Retail and to the Travel Retail Europe VP.

RESPONSIBILITIES.

As our Executive Assistant in Travel Retail, you are responsible for giving administrative, strategical and operational support for the Travel Retail worldwide business.

In this role, based in Geneva, you will provide a variety of administrative, communication, planning and strategic and operational support for the Global TR SVP & and TR Europe VP.

Your main focus :

• Calendar management : Effective end-to-end management of calendars including creation, rescheduling & cancellation of appointments / meetings
• Timely expense management Process. Ensure all policies are followed and items are processed within provided guidelines.
• Organisation of executive business travel including flights, accommodation, hire cars, visa application, creation of itineraries & agendas
• Coordination of strategic plans, presentations and quarterly decks : 3-year plan, annual budget, townhalls, business reviews
• Organization of key meetings : lead team weekly, monthly business review, Top Management meetings
• Event management for office activities & events
• Manage and spearheads VIP visits
• Management of onsite and offsite meetings with boardroom setup and IT support
• TFWA Organization with Top Executive Meetings coordination
• Liaise with internal and external stakeholders.

Our people make us who we are. They are the brightest minds bringing the boldest ideas to life every day. If you’re the kind of person who refuses to settle, if you want to think bigger, learn faster and go further than you ever thought possible we’d love to hear from you.

You will be reporting into the Senior Vice President of Travel Retail. You will be working with the leadership of the Global Travel Retail team and other internal stakeholders who are committed for bringing further a more responsible, and sustainable future in the beauty business.

You will work in close partnership with a diverse group of internal partners at all levels of the organization, playing a critical role in supporting the planning and execution of the strategic business initiatives

YOU ARE A COTY FIT

You like to have strong organizational skills and impeccable multitasking abilities. As an experienced Executive Assistant, you have expectational interpersonal skills, and you get energy from working in a fast-paced, diverse and international environment.

Other than that, you :

• 5 years experience as an Executive Assistant reporting to Senior Management
• Project management and problem-solving skills
• Time management, strong communication and active listening skills, flexibility
• Friendly and professional demeanour
• Collaboration and team spirit
• Strong analytic skills
• Excellent written communication skills, including impeccable Powerpoint skills
• Language : Fluent French & English.
• University Graduate, Economy or business related.
• Experience in sales, marketing, trade marketing, and Beauty & Travel Retail experience a plus, but not essential

OUR BENEFITS

As Executive Assistant, some of the benefits you will receive are :

• In addition to the salary, other benefits including lunch allowance, annual local public transport pass, 25 holiday days per calendar year + 3 floating days offered by the company.
• Coty’s global omni-working policy provides the option to work up to 50% of your month remotely.
• We believe that a more flexible philosophy of remote working will give everyone the freedom to choose what works for their individual circumstances and empower them to always perform at their best.

RECRUITMENT PROCESS

• A telephone / online introductory meeting follows.
• A first online / in-person interview
• A second interview
• You will receive a proposal with the terms of employment.

ABOUT COTY

Coty is one of the world’s largest beauty companies with an iconic portfolio of brands across fragrance, color cosmetics, skincare, and body care.

At Coty, we celebrate the entire human kaleidoscope and cultivate a culture of fearless kindness. Therefore, we are proud to be an equal opportunities employer.

We do not discriminate against any candidate or employee and strive to be an open, inclusive and diverse workplace where all employees can be their authentic self.

Join us in making over the world of beauty!

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