Administrative Assistant (m/f/d), 100%

#AdminAssistant #AdminExpert #Basel #On-site

Our customer, a pharmaceutical company based in the area of Basel, needs reinforcement. For a temporary employment (duration: asap – 09.05.2026) we are looking for an

Administrative Assistant (m/f/d), 100%

Benefits

• An internationally operating, innovative Swiss pharmaceutical company, a leader in its field
• Flexible working hours and extensive training opportunities
• A motivated multicultural team and environment

Your responsibilities

• Schedule and manage on-site, off-site and virtual meetings and trainings across international time zones (calendar support, townhalls, workshops, functional meeting series, catering orders)
• Independently identify and initiate process improvement areas across departments or function with limited direction
• Perform special projects and/or other functions to support the business as assigned or proactively identified (locker management, building access management etc.)
• Communicate with management and staff at all levels, handling sensitive and confidential information with discretion
• Partnership with other Data&Digital Administrative Assistants for both day-to-day operations as well acting as backup
• Other related job duties as assigned / office&site operations management
• Onboarding management internal hires (Hardware/phone order, distribution lists if applicable, TEAMS membership management, training assignments in Up4Growth

Requirements

• High School Diploma is required, Associate's Degree or Bachelor’s Degree is preferred
• Experience working with an executive level manager strongly preferred.
• Minimum 5 years of administrative experience
• On-site working required
• Excellent planning and organizational skills
• Demonstrated accuracy and speed in the use of standard office tools including Word, Excel, and PowerPoint.
• Demonstrated ability to work efficiently and to perform tasks simultaneously with supervision in a fast-paced team environment
• Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly
• Excellent interpersonal skills (team player)
• Languages: Fluent in English, German as a plus

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