Office Assistant/Event Coordinator

Overview

We are seeking an organized, proactive, and energetic Office Assistant & Event Coordinator for a temporary assignment of 3 to 4 months. In this role, the primary responsibility will be organizing and executing our annual company event in close collaboration with an external agency. Alongside event management, the role involves overseeing day-to-day office operations, hospitality, and administrative support for our Zurich office.

Key Responsibilities

Event Management (Primary Focus)

• Annual Company Event: Lead the planning, coordination, and execution of our annual company event as the main internal liaison working alongside our external event management partner.

• Logistics & Catering: Oversee site logistics, entertainment, catering arrangements, participant coordination, and event communications.

• Internal Gatherings: Support smaller office celebrations, staff meetings, and team activities during the assignment.

Office Management & Daily Operations

• Facility & Vendor Management: Act as the main contact for landlord relations, maintenance, repairs, cleaning services, printers, coffee machines, and office supplies.

• Front Desk & Hospitality: Welcome visitors, manage access control badges, and handle incoming/outgoing calls, couriers, and mail.

• Onboarding & Workstations: Prepare office desks and equipment for newcomers, ensuring workstations are properly equipped.

• Health & Safety: Serve as the local office ambassador for workplace safety, ergonomics, and health guidelines.

Travel & Administrative Support

• Travel Logistics: Assist employees and executive guests with travel arrangements (hotels, flights, transport) in alignment with corporate travel policies.

• Expenses & Budgeting: Assist with office supply procurement, follow up on office expenses, and handle expense reports in SAP.

• IT Coordination: Liaise with the IT helpdesk for daily requests, mobile phone orders, and door access management.

Requirements & Qualifications

• Experience: Proven experience in Office Management and Event Organization (corporate events experience preferred).

• Languages: Fluent in both German and English (spoken and written).

• Availability & Location: Available for 3–4 months with % presence at our Zurich office. 80% to % of FTE.

• Software Skills: Good knowledge of Google Workspace (Gmail, Drive, Docs) and Microsoft Office Suite. Experience with SAP Self-Service / Concur is an advantage.

• Personal Traits: High personal integrity, strong organizational and multitasking abilities, service-minded, open-minded, and a reliable team player.

What We Offer

- Benefits: Monthly Lunch Allowance provided on top of base salary.

- Environment: A dynamic, international team context based in central Zurich.

Holcim is committed to a diverse and inclusive workplace. We support equal opportunities for everyone, regardless of race, national origin, gender, sexuality, disability, or age.

Important Notice: Holcim recruiters only contact candidates via official ] email addresses. We do not use Gmail or any other non-Holcim domains to conduct recruitment processes. Please verify the sender address before responding."