Administrative Support to Co-Head Market MEA 100% (f/m/d)

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together.

Responsible for providing administrative support to non-executive leaders and employees with a variety of tasks related to organization and communication.

YOUR CHALLENGE

Administrative Support / PA

• Plan and execute office-related administrative tasks, allied to internal and external employees within the unit, such as transcribing minutes from meetings, conducting research, processing invoices and expenses (for Market Head and Group Heads), generating reports, creating presentations, filing, setting up for meetings and reordering supplies
• Provide real-time scheduling support by booking appointments and managing conflicts
• Plan and prepare travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
• Screen phone calls and route callers to the appropriate party
• Greet and assist visitors
• Responsible for administrative processes
• Support the planning and coordination of staff events
• Coordinate, and minute meetings for sub-ordinated legal entities such as Julius Baer South Africa Board Meetings

Business Management / Initiatives / Support for Group Heads

• Support Market Head & Business Management in initiatives and its coordination and documentation (e.g. Sales, Market Purity, etc.) but as well day to day tasks

YOUR PROFILE

• Relevant higher educational and professional background
• Ideally has worked already as ARM or in a Business Management related role (knowledge of Front Office systems and advantage)
• Excellent written and verbal communication skills
• Strong time management skills and ability to multi-task and prioritize work
• Strong organizational and planning skills
• Excellent interpersonal and customer service skills
• Attention to detail and proactive mindset
• Energy and drive to embrace tasks also independently and pro-actively
• Language requirements; German (fluent), English (fluent), French would be an advantage

We are looking forward to receiving your full job application through our online application tool.