Office Administrative Services Specialist

Main Responsibilities

1. Integrated Facilities Management (IFM)
Manage day-to-day office operations, including workplace facilities, building services, office supplies, vendor management, assets, and inventory, ensuring a safe, well-organised, and efficient working environment.

2. Administrative & Workplace Services
Coordinate general administrative and employee support services to ensure smooth and efficient business operations.

3. Reception & Guest Services
Provide reception and administrative support to visitors, ensuring a professional, welcoming, and positive experience.

4. General Administrative Support
Assist with internal meetings, employee events, and other administrative activities, and carry out additional tasks as assigned by the line manager.

Requirements

• Vocational training or equivalent practical experience in business administration, office management, facilities management, or a related field.
• Previous experience in office administration, Integrated Facilities Management (IFM), or workplace services is an advantage.
• Strong communication, coordination, and interpersonal skills, with a service-oriented and collaborative approach.
• Proactive, well-organised, and detail-oriented, with the ability to work independently and prioritise tasks effectively.
• Proficiency in Microsoft Office applications.
• Good command of German and English; additional languages are an advantage.

If you meet the requirements and are interested in this position, we look forward to receiving your application, including your CV