Team Assistant 50% (1 month)

Office Administration & Coordination

• Act as the main point of contact for visitors, suppliers and incoming enquiries.
• Ensure the smooth day-to-day operation of the office.
• Manage office supplies, equipment and workplace resources.
• Coordinate maintenance, cleaning services, couriers and external vendors.
• Maintain a professional and welcoming office environment.

Executive & Administrative Support

• Provide administrative support to senior leadership.
• Coordinate calendars, meetings and travel arrangements.
• Maintain filing systems, records and documentation.
• Support various teams with administrative and organizational tasks.
• Handle data entry and document management activities.

Meetings, Travel & Events

• Organize internal meetings and external appointments.
• Coordinate travel bookings and related logistics.
• Support the delivery of team events and meetings.
• Manage meeting rooms and catering arrangements where required.

Vendor & Facilities Management

• Liaise with suppliers and service providers.
• Support invoice administration and budget tracking activities.
• Monitor office-related expenses and ongoing requests.
• Ensure facilities issues are addressed efficiently.

• Minimum 5 years' experience in an Office Coordinator, Executive Assistant, Office Manager or similar administrative role.
• Previous experience within a non-profit, international organization or small structure is an asset.
• Strong organizational skills with the ability to manage multiple priorities.
• Proactive, service-oriented and solutions-focused mindset.
• Excellent communication and interpersonal skills.
• Ability to work independently and take ownership of responsibilities.
• High level of discretion and professionalism.

Technical Skills

• Strong command of Microsoft Office (Outlook, Word, Excel and PowerPoint).
• Experience with SharePoint or similar document management systems.
• Comfortable working in a fast-paced and hands-on environment.

Languages

• Fluent English and French are required.

Contract Details

• Temporary assignment of approximately one month.
• 50% workload (20 hours per week).
• Immediate availability required.
• Geneva-based position.