CAPEX Project Planner

Main Responsibilities:

Project Planning & Scheduling

• Develop, maintain, and manage integrated project schedules throughout all project phases, from concept design through commissioning and start-up.
• Create baseline schedules and schedule basis documentation for review and approval by project stakeholders.
• Ensure project schedules reflect current scope, resources, milestones, and execution strategies.
• Support resource planning and resource-loaded schedules where required.

Schedule Monitoring & Analysis

• Monitor project progress against approved baselines and identify schedule variances and deviations.
• Perform critical path and near-critical path analysis to assess schedule impacts and potential risks.
• Evaluate schedule performance and recommend mitigation and recovery plans where necessary.
• Maintain accurate records of scope changes, trends, delays, and variances affecting project timelines.

Reporting & Communication

• Prepare and distribute regular schedule progress reports, dashboards, trend analyses, and schedule performance metrics.
• Present schedule updates, critical issues, and recovery strategies to project teams and stakeholders.
• Facilitate project scheduling workshops and interactive planning sessions.
• Collaborate closely with Project Managers, Engineering, Procurement, Construction, and Commissioning teams to ensure schedule alignment.

Schedule Governance & Quality

• Ensure the integrity, quality, and reliability of project scheduling data.
• Conduct regular schedule reviews with project team members to validate progress and forecast completion dates.
• Apply scheduling best practices, standards, and project control procedures across assigned projects.
• Support continuous improvement initiatives related to project planning and scheduling processes.

Qualifications and Experience:

• Relevant working/residency permit or Swiss/EU-Citizenship required
• Bachelor's Degree or equivalent qualification.
• Degree in Engineering, Science, Construction Management, Project Management, or Business Management.
• 5-10 years of project planning and scheduling experience supporting large capital projects within the pharmaceutical, biotechnology, chemical, engineering, or related industries.
• Demonstrated experience planning projects valued at CHF 20 million or greater, from design through commissioning and start-up.
• Experience working within an EPCM environment.
• Experience developing and managing integrated project schedules in complex, multidisciplinary project environments.
• Experience supporting mega-projects exceeding CHF 300 million (CAPEX)
• Client-side capital project experience.
• Experience within Pharma
• Advanced proficiency in Primavera P6.
• Strong working knowledge of Microsoft Project.
• Advanced Microsoft Excel skills and proficiency in PowerPoint and Word.
• Experience with schedule risk assessment, critical path analysis, and progress measurement methodologies.
• Understanding of project controls principles, including planning, forecasting, reporting, and change management.
• English business fluent required, German beginner level preferred