ASAP - Finance & Business Operations Coordinator (m/f/d)

Financial Administration & Accounting

• Oversee daily accounting transactions across payables, receivables, and ledger activities.
• Review and process supplier invoices, employee expenses, and payment instructions.
• Perform account reconciliations and investigate discrepancies where required.
• Contribute to monthly and annual closing activities.
• Maintain accurate and well-organized financial records and supporting documentation.

Reporting, Budgeting & Compliance

• Assist in the preparation of annual budgets, forecasts, and financial planning activities.
• Produce financial reporting packages and management summaries.
• Monitor budget performance and highlight key variances.
• Support external audits and coordinate with accounting, tax, and advisory partners.
• Help ensure compliance with relevant accounting standards, VAT obligations, and regulatory requirements.

Business Operations & Administration

• Coordinate administrative activities supporting the smooth running of the office.
• Manage supplier relationships, service agreements, and procurement-related activities.
• Support employee administration, payroll coordination, and documentation processes.
• Maintain operational procedures, templates, and internal systems.
• Assist with the planning and coordination of meetings and governance activities.

Contracts, Governance & Process Improvement

• Maintain contract files and monitor agreement renewals and obligations.
• Support internal compliance initiatives and governance requirements.
• Coordinate insurance, statutory documentation, and corporate records.
• Contribute to strengthening internal controls and operational best practices.
• Identify opportunities to improve workflows, automate routine tasks, and enhance efficiency.

Data Management & Business Support

• Ensure data quality across finance and operational platforms.
• Develop reports and insights to support decision-making.
• Participate in systems enhancements and implementation projects.
• Provide general support on operational initiatives and continuous improvement activities.

• Bachelor's degree or equivalent qualification in Accounting, Finance, Business Administration, or a related discipline.
• Fluent English, both written and spoken.
• German language skills would be considered a plus.
• 1-5 years of experience in accounting, finance operations, bookkeeping, or business administration.
• Solid understanding of financial processes, reporting principles, and reconciliations.
• Familiarity with budgeting, forecasting, and audit support activities.
• Knowledge of Swiss accounting and VAT requirements would be advantageous.
• Experience using accounting, ERP, and reporting systems.
• Advanced Microsoft Excel skills and strong analytical capabilities.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and prioritization abilities.
• Proactive and solution-driven mindset.
• Ability to work independently while collaborating effectively with diverse stakeholders.
• High level of discretion and professionalism when handling confidential information.
• Customer-focused approach with strong interpersonal skills

• Diverse position with exposure to both finance and operations.
• International working environment with broad stakeholder interaction.
• Opportunity to contribute to process improvements and organizational development.
• Collaborative team culture with close interaction across functions.